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  • LEGAL ASSISTANT - CIVIL DIVISION

    Buckeye, Arizona United States City of Buckeye, AZ Full Time $51,542.40 - $77,313.60 Annually Jul 16, 2025
    City of Buckeye, AZ Employer:

    City of Buckeye, AZ

    Reduce the Commute Job Fair Buckeye hosts the Reduce the Commute Job Fair connecting residents with local jobs and businesses to find work closer to home. The next Reduce the Commute Job Fair will be later this year. To view more information regarding the job fair visit Grow Buckeye. Buckeye's Ready to Work Empower yourself for the job market with our innovative program, Ready to Work! Take charge of your career path and build confidence for tomorrow's opportunities. For details and registration, visit Grow Buckeye. Consider a Career With the City of Buckeye As a city government, our focus is serving the Citizens of Buckeye. We are committed to excellence in ensuring the safety of our community and promoting a great quality of life for our residents. We achieve this through our greatest asset, the talented workforce employed by the city of Buckeye. Our focus is on talent acquisition and retention of skilled and diverse employees. We strategically recruit individuals who: Thrive in our culture of promoting open communication, teamwork, continuous improvement and employee development. Are proactive, forward thinkers who embrace a changing environment while exhibiting pride and passion in providing exceptional customer care to our residents. If you are looking for a dynamic career in a growing community, check out your opportunities to join Buckeye. Current Job Openings Candidate Instructions Applicant Login Internal Only Job Opportunities Job Interest Card Job Descriptions

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    Job Description

    Position Scope

    Our Vision: We aspire to be the community of limitless possibilities.

    Our Mission is to provide exceptional services for a safe, thriving community, while honoring our history and innovating for the future.

    Embrace the New - Do Right - Lend a Hand - Find a Way - Enjoy our Work - Celebrate Uniqueness

    Our Benefits
    The City of Buckeye provides an extensive benefits package designed to support the well-being of our employees. This includes health, dental, vision, life, pet insurance, as well as wellness incentives. Coverage begins the first day of the month following the start of your employment.

    Vacation & Sick Leave

    At the City of Buckeye, we understand the vital role that vacation time plays in supporting the mental, physical, and emotional well-being of our employees. Vacation and sick leave accruals begin on the first day of employment and may be used upon accrual. Additionally, employees receive credit towards vacation leave accruals for years of service with other public sector retirement systems nationwide (not including Federal service).

    Holidays

    The City of Buckeye observes eleven holidays per year: New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving and the day after Thanksgiving, and Christmas Day.

    Retirement
    This position participates in the Arizona State Retirement System (ASRS). Contribution is mandatory, and the current contribution rate is 12%, per fiscal year.

    Primary Duties and Responsibilities

    Position Scope: Provides direct legal and administrative assistance to the Civil Division’s attorneys and department staff. The ideal candidate will assist with legal request management, research legal issues, draft legal memorandums and documents, compile statistics, prepare reports, and provide information and assistance as requested.

    Primary Duties & Responsibilities:

    The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. lncumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

    • Maintains calendars for assigned staff, schedules meetings and appointments; prioritizes and resolves meeting schedules; coordinates meeting resources and travel.
    • Assists in the day-to-day operations of the Civil Division including responding to requests for information and offering technical assistance.
    • Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution.
    • Conducts and coordinates assigned projects; identifies and resolves routine problems within scope of authority.
    • Maintains department files and records; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports; maintains compliance with city record retention schedules for different types of files.
    • Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the City Attorney’s office.
    • Assists with public records requests and redactions according to established guidelines.
    • Supports and manages the internal legal request portal and legal case review processes.
    • Conducts research and compiles information as needed to assist with legal requests, makes case notes, tracks status of assignments. Additionally, prepares and reviews legal documents as-needed basis to ensure they are ready for legal review and Council agendas, utilizes software for Council agenda preparation, routes final documents as needed for final approval and execution.
    • Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
    • Works closely with staff fostering an open, positive, communicative relationship with internal and external customers.
    • Maintains strict confidentiality and demonstrates ethical behavior.
    • Assists in training and onboarding department staff and provides support to others within the department as needed.
    • Performs other duties as assigned or required.


    Minimum Qualifications & Position Requirements

    Education and Experience:

    Two (2) year associate degree and three (3) years’ related experience in a related field, OR an equivalent combination of education and experience.

    Necessary Knowledge, Skills and Abilities:

    Knowledge of:

    Skill in:
    • Using Microsoft Office products and other relevant technologies
    • Operating a personal computer utilizing a variety of specialized business software
    • Operate a variety of office equipment
    • Creating legal, professional, and technical correspondence.
    • Reading legal documents and extracting relevant information.
    • Organizing and keeping track of dates, documents, tasks, and priorities.
    • Preparing accurate reports, documents, and correspondence
    • Effective oral and written communication
    • Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents


    Ability to:
    • Read and comprehend legal documents, motions, resolutions, ordinances, codes, statutes, policies and procedures, court rules, statutes and various case law and various case law.
    • Work effectively under stress
    • Ability to work with interruptions and adapt to changing priorities
    • Work within time constraints and meeting deadlines
    • Prepare and proofread a variety of reports and/or documentation
    • Use proper English, grammar, punctuation and spelling
    • Exercise judgment and discretion
    • Maintain records and files
    • Maintain calendars
    • Recognize problems and identify alternative solutions
    • Prioritize work and perform multiple tasks
    • Work independently
    • Protect privileged and/or confidential information
    • Work cooperatively with city staff, stakeholders, and members of the public
    • Understand and follow oral and written instructions
    • Establish and maintain positive, effective working relationships with those contact in the performance of work


    12-Month Goals:
    • Learn the policies, procedures, processes, and technologies used in City Attorney’s office and City of Buckeye.
    • Develop an understanding of the City Attorney’s office structure, purpose, and goals in the City of Buckeye.
    • Provide high quality support to Civil Division attorneys for legal requests and legal documents including review, document preparation, and research.
    • Assist in developing and implementing processes in support of the City Attorney’s Office Civil Division.
    • Offer excellent customer service and communication to departments and external partners of the city representing City Attorney’s office.
    • Provide necessary administrative and clerical support to Civil Division staff as needed in a growing office.


    Additional Information

    Special Requirements: None
    Physical Demands / Work Environment: Standard office environment
    Reports To: City Attorney or designee
    Supervision Exercised: None

    FLSA Status: Non-exempt

    EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

    Employee Benefits & Wellness

    The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

    For complete Benefit Plan & Wellness Information, please visit the City website at:
    Benefits & Wellness

    City benefit plans are subject to change at any time.

    Closing Date/Time: 7/21/2025 11:59 PM Mountain
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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