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  • Deputy City Clerk

    Rancho Cordova, California United States CITY OF RANCHO CORDOVA Full Time $70,719.96 - $86,524.56 Annually Nov 23, 2024
    City of Rancho Cordova Employer:

    CITY OF RANCHO CORDOVA

    The City of Rancho Cordova is located 14 miles east of downtown Sacramento and has a diverse population of 66,000 (anticipated growth to 200,000).  The City has recently celebrated its tenth year of incorporation.  It is fast becoming an economically diverse city with the growth of the business community, the incoming technology firms, and the redevelopment of Mather Field.  Blessed with a rich history and a bright future, the City is Sacramento County’s premier regional employment center and is home to many Fortune 500 companies like Mercy, Kaiser, McKesson, Vision Service Plan, MCI, WorldCom, Sprint, Bank of America and many others.  The region in and around the City of Rancho Cordova offers: · miles of bike trails & pedestrian paths · convenient public transportation   system· reasonable housing prices· excellent freeway network· a short drive to the San Francisco Bay area, Napa wineries, and the Lake Tahoe-  Reno resorts· NBA and WNBA basketball teams   · beautiful parks· California central valley climate· great boating, rafting & fishing on the American River· Eppie’s Great Race, the oldest triathlon in the U.S., is held in Rancho Cordova· Folsom Lake· historic Old Sacramento 

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    Job Description

    THE POSITION

    Attend & Provide Administrative Support at City Council Meetings

    Assist with Agenda Packets and Public Notice Process

    Prepare Ceremonial Proclamations

    Assist City Records Maintenance by Organizing, Preparing, and Indexing Documents for Scanning and Filing

    The ideal candidate for this position has 3 or more years of professional experience working in a City Clerk’s Office, with a current Notary Public license. Best qualified candidates have advanced skills in managing public records, preparing agenda packets, accurate proofreading, taking minutes, and administering City contracts and contract-related insurance.

    In addition to supporting public meetings, the Deputy City Clerk assists in organizing and implementing the city’s records management and records retention programs, including archival and retrieval functions to meet public records requests.

    Take a look at the City Clerk's Office

    This is an ideal opportunity for an experienced administrative professional, interested in building a career in public service, with a passion for managing details.

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    APPLY TODAY! RECRUITMENT WILL REMAIN OPEN CONTINOUSLY UNTIL FILLED.
    FIRST ROUND INTERVIEWS TO BE SCHEDULED THE WEEK OF DECEMBER 16

    *Qualified applicants are encouraged to apply immediately as application will be reviewed on an ongoing basis. Those applicants with skills most closely aligned to the job duties, and meet the minimum requirements will be invited for an interview*

    BENEFITS OF WORKING FOR THE CITY OF RANCHO CORDOVA
    City employees enjoy a     robust benefit plan for themselves and their families.
    • Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
    • 13 paid holidays per year.
    • Universal Time Off (combined vacation and sick leave).
    • CalPERS Retirement.
    • Onsite fitness area & many more employee perks.
    City employees also enjoy the knowledge that their work matters to the residents, visitors and businesses in our community. See what some of employees have to say about working for the City of Rancho Cordova, by watching this short video:

    The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Duties may include, but are not limited to the following:
    • Attends evening City Council meetings and captures and maintains meeting minutes.
    • Provides administrative support to prepare City Council agenda packets; proofreads materials for grammar and content accuracy, completeness and clarity; drafts ceremonial documents (proclamations) and correspondence.
    • Serves as the City's contract administrator by maintaining copies of contracts, reviewing contracts for sufficient insurance and attachments, notifying departments of contract or insurance coverage expiration dates, logs and routes contracts for signatures, and provides training to City staff regarding contracts and insurance.
    • Uses software to administer and execute insurance compliance, process and validate incoming insurance certificates; works with city staff and vendors to gather compliant documents and manages annual renewals of insurance documents. Ability to work with staff and vendors to ensure insurance compliance.
    • Provides the required public notices for meetings and public hearings as assigned; and provides copies of resolutions, ordinances, agendas, and minutes.
    • Assists with coordinating and maintaining records of the City, including retention, retrieval, and destruction of records, and facilitates public access to all City public records.
    • Assist with the maintenance of the City’s records management program; sort, prepare and index City records for scanning and filing; operate a scanner; file a variety of City records; perform database searches; retrieve and print copies of documents upon request.
    • Assist with the maintenance of official City records and records archives including ordinances, resolutions, contracts, agreements, deeds, and minutes.
    See the Job Description for a more complete list of Essential Duties and Responsibilities.

    EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS

    MINIMUM QUALIFICATIONS:
    Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the education and experience would be:

    EDUCATION/TRAINING:
    • Equivalent to the completion of an Associate's Degree.
      • Bachelor's Degree is highly desirable.

    EXPERIENCE:
    • Three (3) years of progressively responsible clerical and administrative experience.
      • Experience working in a City or Special District Clerk's office or working for boards or commissions is desirable.

    ***Must have advanced computer skills using Microsoft Office software. Candidates will be tested on their proficiency***

    LICENSURE OR CERTIFICATION:
    • A current valid California Class C driver's license and a satisfactory driving record as determined by the City.
    • Notary Public - Possess or ability to obtain with one (1) year of employment and maintain throughout employment.


    PHYSICAL WORKING CONDITIONS AND REQUIREMENTS

    Requires evening attendance at two (2) Regular City Council meetings per month and Special City Council meetings as assigned.

    Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; sit in meetings for long periods of time; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

    FLSA - Non-Exempt status

    #CityofRanchoCordovaEmploymentOpportunity, #DeputyCityClerk, #CityClerksOffice, #CityofRanchoCordova, #RanchoCordova

    Equal Opportunity Employer

    The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process.

    HumanResources@CityofRanchoCordova.org

    NON-EXEMPT EMPLOYEE BENEFIT SUMMARY

    CALPERS Retirement

    Tier 1: Employees hired prior to December 31, 2012, and "Classic Members" hired subsequently with less than a six month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit.

    Tier 2: Due to the Public Employees' Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or "Classic Members" with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.)

    1959 Survivor Benefit (Indexed Level)
    The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% eachyear. Benefit amounts as 2024 are $804, $1,608 and $2,413 for 1, 2, or 3 eligible survivors.

    457 and 401(a) Deferred Compensation Plan
    • City will contribute $23.08 per pay periodinto the 457 Deferred Compensation Plan onbehalf of the employee.
    • City will match up to 3% of the base salary for employees who participate in the457 plan. City match is placed in a 401(a) plan. There is no vesting period.
    • Employees may also voluntarily participate in the 401(a) defined contributionretirement program; however, election must be made upon hire and is irrevocable during employment with the city.

    Health Insurance (medical, dental and vision) - The City offers a "cafeteria plan," which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision.
    • $2,156 Family benefit level
    • $1,807 Employee+1 benefit level
    • $1,062 Employee only benefit level

    Cash-in-lieu - If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300.If you do not need to purchase medical, dental or visionbenefits from the City, you are eligible for a total of $300 cash in lieu per month.

    Medical Benefits

    Retiree Health - CalPERS plans made available and retiree medical contribution offered toward the cost of the plan.In 2024, the retiree medicalcontribution is $157.00 per month.The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee.

    Dental -Delta Dental PPO
    • Deductibles $50 per person each calendar year
    • Maximums $1,500 - $2,500 per person each calendar year
    • Preventative services - 100% covered
    • Basic services - 80% covered
    • Major services - 50% covered
    • Waiting Period(s) - None

    Vision - Vision Service Plan (VSP)

    Flexible Spending Account (FSA)
    • Medical FSA for the plan year is $3,200(maximum)
    • Dependent Care FSA for the plan year is $5,000 (maximum)

    Universal Time Off (UTO) - vacation and sick leave combined

    Universal Time Off Cash Out - Employees may cash out up to80 hours in fiscal year 23/24.

    Bereavement Leave - On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employee's immediate family.

    Holidays - 13 Holidays per year.

    Winter Break - Reviewed by the City Manager each year.

    Life Insurance - $50,000 life insurance policy
    • Life price per $1,000 $0.109
    • AD&D price per $1,000 $0.205


    Long Term Disability
    • LTD price per $100 $0.0145
    • 60% of earnings up to $7,500
    • 90 day benefit waiting period

    Social Security - No
    Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected.

    Employee Assistant Plan (EAP) - Available to employee and immediate family. Includes concierge, financial and legal services.

    Wellness Program - On-site fitness room, shower and lockers and ping pong tables available for employee use.

    Tuition Reimbursement - Up to $2,500 per fiscal year.

    Training and Development - Available and encouraged for each employee.

    Updated January 2024
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