Padre Dam Municipal Water District

Performs plant process control, sample collection, laboratory analysis and interpretation. Based on the results, suggests routine adjustments to wastewater, recycling, solids handling and advanced water treatment processes to ensure established operational parameters and regulatory and permit limits are met. Able to understand, achieve and adhere to requirements set forth in multiple permits including but not limited to NPDES, APCD, DDW for surface water augmentation, and others as required. Troubleshoots and performs maintenance activities on wastewater, recycling, solids handling and advanced water treatment plant equipment, satellite facilities (e.g., EMGPS, Dechlorination Facility), facilities and grounds, including instrument calibration, washing down facilities, and general housekeeping. Monitor Santee Lakes and San Diego River upstream and downstream of the discharge to ensure regulatory and permit limits are met. Monitor a Supervisory Control and Data Acquisition system for pump stations, wastewater, recycling, solids handling, dechlorination facility, and advanced water treatment processes to ensure established operational parameters and regulatory and permit limits are met. Utilizes a computerized maintenance management system to perform necessary record keeping and tracking of tasks/maintenance. Performs basic repairs and preventive maintenance on equipment and systems found throughout each treatment, disinfection, and distribution processes. Controls inventory; orders, receives, and handles materials, equipment, and supplies, including hazardous chemicals, in accordance with Padre Dam’s purchasing and safety policies Operates pump stations to maintain continuous flow to customers and treatment processes. Prepares documentation and data for use in regulatory reports and other documents as directed. Supports tours and presentations to community groups on the value, treatment methods and need for wastewater treatment, recycling, advanced water purification and solids handling. Responds to hazardous material discharge incidents in accordance with Spill Prevention Control Plans. This may include working in confined spaces, wearing SCBA respirator gear & respirator protection, wearing a level A suit and safety harnesses. Performs minor fabrication of parts and tools. Operates vehicles, tractors, forklifts, or other heavy equipment in treatment plant related work. Participates in training required to maintain all regulatory compliance, learn operations and maintenance of AWP facilities and other capital improvements.  Participates in commissioning of AWP facilities and capital improvements. A Lead Operator in this position holds operational adjustment and decision-making responsibilities to maintain compliance during their assigned shift, leads and coordinates assigned workload within the operations group for their assigned shift and may provide input for Operator performance evaluations. Performs other duties of a similar nature or level as needed.

Develops, implements, oversees, coordinates, administers, and promotes the JPA’s occupational health, safety, and hazard/risk/loss control management programs; oversees, monitors and evaluates the JPA’s occupational health and safety management programs to ensure compliance with CAL OSHA and related safety and health regulations.  Evaluates working conditions and operational practices and inspects JPA facilities and equipment to identify occupational health and safety hazards and other violations; follows-up with relevant Supervisors regarding the timely correction of noted violations.  Identifies, reports and provides solutions to management regarding employee occupational health, safety, and hazard/risk/loss control management programs and regulatory compliances.  Performs, coordinates, facilitates, and conducts all occupational health, safety, and related trainings. Coordinates Annual FIT Testing for AWP respirators and Respiratory Clearance Medical Exams for AWP staff who wear respirators. Assists in the development and revision of Emergency Operations plans for the East County AWP as required. Oversight of AWP Automated External Defibrillator Maintenance & Inspection. Performs investigations of all accidents and incidents independently and in coordination with other regulatory agencies as required.  In coordination with the appropriate administrator, prepares and recommends budgets for safety-related equipment; advises on the development of specifications for the purchase of safety materials and safety-related equipment, periodically checks the operation and use of equipment to ensure performance and conformance with JPA/District standards.  Assists Safety & Risk Manager in conducting job hazard analyses and works with employees to correct safety violations and hazards. Works collaboratively on all Management of Change Processes. Administers a hazardous materials program including waste minimization procedures; reviews chemicals used by the JPA; in conjunction with Operations and Maintenance teams, coordinates the first responder clean-up for hazardous waste spills/incidents; provides technical guidance in the clean-up and removal of hazardous materials/waste.  Ensures that hazardous waste and surplus chemicals are disposed of in compliance with local and state regulations; prepares waste regulatory reports.  Administers and ensures OSHA and Cal ARP compliance with the JPA’s Risk Management Plan for chemical storage and responses to accidental spills of regulated substances. Advises management on technical and administrative matters related to occupational health, safety, and risk/loss management programs. Ensures Risk Management Plan is in compliance at all times. Coordinates with Laboratory Supervisor to ensure compliance with OSHA regulation 29 CFR 1910.1450, Occupational Exposure to Hazardous Chemicals in Laboratories and developing and maintaining the Chemical Hygiene Plan.    Oversees safety training and mandated training programs in compliance with local, state and federal laws. This includes quarterly confined space training and HAZWOPER training. Oversees testing and certification requirements for industrial lifting equipment.  Responds, investigates, and identifies all employee occupational health and safety complaints and hazard reporting; reports safety issues to Human Resources.  Collaborates with management to review accidents, hazard complaints, incidents reports, injuries and near misses and investigates causes; identifies areas of high injury and accident ratings and develops safety programs to address them.  In coordination with the appropriate administrator, oversees and manages loss control/safety, safety data sheet (SDS) and safety training database vendors, reconciles invoices and initiates payments for contracted services rendered.  Administers and oversees Lockout/Tagout, Confined Space Entry, and National Fire Protection Association 70 safety programs in accordance with regulatory requirements. Manages small quantity generator to large generator complexities. Coordinates regular Safety, Fire and Emergency Drills Annually for the Facility. Coordinates with the Safety & Risk Manager, AWP Operations Supervisor, AWP Maintenance Supervisor, Laboratory Supervisor and Engineering and Compliance Manager to ensure compliance with safety, emergency preparedness and hazard/risk/loss control management programs, activities and associated training. Participates in department, project and construction meetings to review designs and activities associated with JPA/District facilities and projects; attends conferences, trainings and seminars to keep abreast of industry practices, trends, health, safety, loss control legislative and regulatory changes; evaluates implications for JPA/District policies, programs and operations and recommends changes to ensure compliance. This includes Water Information Sharing and Analysis Center, Water Utility Safety Managers Association, Water Agency Emergency Collaborative, InfraGard and Public Agency Risk Management Association meetings. Manages Cal-OSHA and Cal-ARP inspections and follow-up activity required. Assists Safety & Risk Manager with WC, GL & Property Claims, Annual hearing exams for employees, annual insurance renewals, 1st and 3rd party claims handling, workers compensation claim handling, ADA Transition Plan Maintenance and FEMA & Cal-OES Grant Applications. Performs other duties as required.

Essential Duties Directly supervises staff to include assisting with goal setting, assigning and monitoring work, conducting performance evaluations, creating staff schedules, coaching staff, interviewing applicants, ensuring training and making hiring and termination recommendations. Provides leadership and visioning for the Districts GIS Strategies through collaborative planning and development with input from GIS Staff, District departments and Padre Dam’s Management Team. Plans, organizes and directs the day-to-day GIS, Geodata management and system administration activities. Analyzes information, statistics, data, maps and reports to incorporate mapping concepts into the data presentation for all departments. Establishes, operates and updates GIS software and collaborates with IS Specialist for Windows operating system deployment, management and vulnerability patching. Facilitates the districtwide GIS Steering committee. Initiates and establishes GIS policies, procedures and standards to be applied districtwide. Oversight of all GIS projects including development, planning, managing timelines, delegating and execution. Ensures that work is progressing on schedule according to plans. Responds to incidents, problems and requests for service and determines appropriate course of action. Resolves technical issues accordingly. Reviews the progression of available GIS technology and determines when to use and how to apply them to the District’s business. Manages the relationship with District GIS vendors. Prepares budgets, project status reports and cost estimates on various projects so that reporting can be conducted to manage ongoing budget status and schedule to ensure efficient project delivery. Oversight of web maps, web and mobile applications and GIS versioning Develops and conducts staff and districtwide GIS training as needed. Responsible for RFP writing as needed. In addition, interviews and assists in selecting consultants and contractors for consultant/contractor selection process. Administers and manages multiple contracts. Coordinates projects with other agencies. Prepares reports and presentations to the Board of Directors or community. Performs other duties of a similar nature or level.

ESSENTIAL DUTIES:  (These duties are a representative sample and are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.) Provides support primarily to the Executive Office and periodically provides support to various departments to ensure administrative coverage to support the District’s Mission. Recommends and assists in the implementation of department goals and objectives; assists with special projects providing leadership and guidance to administrative support staff in order to serve the needs of the department.     May establish schedules and methods for providing support services; may assign work activities to administrative staff.  May act as a primary point of contact for department by directing calls and by assessing the urgency and importance of situations to take appropriate action. Coordinates with others as necessary to obtain the required information, may respond directly to inquiries and resolve complaints within the scope of information and authority and/or refer to others as appropriate. Assist with coordination and preparation of agenda packets and supporting documents, agenda distribution, hybrid meeting logistics for Padre Dam and the East County AWP Joint Powers Authority (JPA); coordinates related presentations with staff and combine/proof final master presentation; attends Board or Committee meetings as required; takes and transcribes minutes; in the absence of the Executive Services Manager, coordinates and prepares agenda packets ensuring compliance with the Brown Act, consulting with Legal Counsel as needed. Coordinates work with management and other staff to ensure a high performance, customer service-oriented work environment in support of achieving the District’s goals and objectives. Provides information and assistance to Board members, customers by interpreting departmental and Padre Dam or JPA policies and procedures, consulting with the Executive Services Manager as needed.  Prepares a variety of correspondence and documents such as letters, agenda items, request for proposals, minutes, resolutions, ordinances, reports, forms, PowerPoint presentations and other documents ranging from routine to complex; proofreads and checks for accuracy and compliance with District policies, procedures and branding guidelines. Assists with maintaining and coordinating updates to Padre Dam Policies and Procedures and Rules and Regulations and East County AWP Policies and Procedures, and related public notices if applicable. Assists with gathering data and records for Public Records Act requests on behalf of Padre Dam and the East County AWP JPA; coordinates with departments and legal counsel as necessary. Coordinates the filing of Statements of Economic Interest and campaign financing statements and reporting; notifies affected parties of FPPC requirements and deadlines and answers general questions regarding filing issues. Assists in the biennial review of Padre Dam’s and the JPA’s Conflict of Interest Code and other related duties as prescribed by the FPPC.  Participates in departmental budget preparation and budget monitoring activities. Prepares and processes documents such as purchase orders, payments, petty cash, deposits, invoices, expense reports, tuition reimbursements and time sheets, adhering to Padre Dam’s policies and procedures. Conducts research, collects, compiles, analyzes information from various sources on a variety of topics; prepares reports that interprets data and make appropriate recommendations. Schedules appointments and coordinates meetings for department heads; makes reservations for conferences and seminars and makes travel arrangements for District employees as needed. Plans, organizes, coordinates, and/or participates in internal and external events as needed. Assists with updating and implementing the District’s records management program and software, provides records management leadership, trains employees and maintains records in accordance with record retention policies; Works with outside consulting resources and collaborate with IT and other staff involved in the development. Supports and promotes the philosophy of continuous improvements; proactively reviews and evaluates work methods, procedures and policies and recommends changes to achieve greater productivity and/or to comply with new legal or regulatory requirements; meets with staff and/or management to develop effective methods and techniques for accomplishing objectives; prepares updates to policies and procedures, implements improvements, and provide training to staff as needed. Assists with preparation and administration of contracts, to include CIP construction contracts, consultant’s agreements; reviewing and maintaining bonds and insurance certificates for projects; preparing payment requests; amending change orders and contracts; and providing data to auditors. Answers questions and resolves issues regarding Padre Dam’s and the JPA’s policies for contracts, bonding and insurance requirements and consults with the Executive Services Manager, Safety & Risk Manager or Legal Counsel as needed. Assist Engineers/Project Managers with the solicitation of external contractors and consultants for the District and the JPA, including competitive bidding, by finalizing and publishing bid/RFP/RFQ documents and addenda on the District website and in the paper, if applicable, in compliance with District and JPA policies; collect bids/RFP/RFQs received and upload to document management system; attend/provide support for hybrid formal bid openings; verify lowest responsible bidder registration with Department of Industrial Relations (DIR) and insurance and bond documents comply with contract requirements; finalize and obtain signatures on construction contracts; register projects with DIR, prepare and transmit related correspondence including Notice of Award, Notice to Proceed and timely recording and distribution of Notice of Completion. Monitor and updated department website content and maintains Stream (Intranet) Libraries for department Researches and orders supplies, furniture and equipment as needed. Performs routine duties independently, setting priorities and scheduling own work. Exercises independent judgment and discretion in performing tasks. Performs duties in a professional manner and works well with others or in a team setting. Performs general end-user and system configurations on the District’s Agenda Management and Electronic Content Management (OnBase) software systems and coordinates back-end configurations with IT staff; Provides technical support to staff as needed due to time sensitive tasks. Coordinates with IT staff or Hyland/OnBase support as needed to address more complex issues. Participates in testing and troubleshooting during system upgrades. Provides assistance and training to new employees on administrative support practices, policies, and procedures including use of applicable software; provides training to administrative support staff on agenda report preparation and District administrative practices. Maintains cooperative working relationships with the management, board members, vendors, contractors, co-workers, and the public using principles of good customer service. Performs other duties of a similar nature or level. (C) Competent–Having requisite or adequate ability or qualities. (P) Proficient–A thorough competence derived from training and practice. Grade 26 is an entry-level classification for the Executive Assistant.  Initially under supervision, incumbents learn and perform routine office administrative and secretarial support functions. As experience is gained, assignments become more varied, complex, and difficult; review of work lessens as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the position in Grade 28 but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related established work procedures and methods. Exceptions or changes in procedures are explained in detail as they arise. Grade 28 is fully qualified journey-level classification for the Executive Assistant. Incumbent at this level performs the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the departmental operating procedures and policies and have a strong understanding of the District’s and JPA’s policies and procedures.  

Essential Duties Supervises staff to include:  monitoring work, evaluating performance, ensuring employees are trained, making compensation recommendations, and making hiring and termination recommendations. Monitor, maintain and troubleshoot Building Management Systems to ensure reliability, efficiencies and maximum useful life are realized for the District’s buildings. Coordinates activities by prioritizing and scheduling projects and assigning work to staff. Gathers information on how to perform tasks from written sources, vendors, and industry professionals. Works closely with customers at remote sites on various issues as it relates to landscape maintenance, contractor and vendor access, security, and facility upkeep. Serves as the point of contact for mechanical/maintenance issues or problems in the District’s office facilities. Finds solutions to the issues or problems while maintaining a professional demeanor. Works to ensure inventory is kept at optimal levels and works closely with construction crews to ensure that they have the needed materials and supplies. Works with staff at all levels to resolve conflicts or issues when they arise. Conducts site assessments and field visits at Padre Dam properties and facilities to make recommendations on projects, maintenance tasks, service requests, and site improvements. Conducts team meetings as needed to communicate and facilitate workgroup discussions. Assists crews with their work by providing technical advice and performing maintenance activities. Develops and administers contracts for services. Generates and processes purchase orders, assists with invoice and receipt accounting, administers contract renewal and purchases materials and supplies. Assists in the evaluation, preparation, and monitoring of assigned department budgets. Develops and administers training for staff to comply with local and Federal laws. Responds to emergency and non-emergency situations as necessary, including after-hours and weekends. Develops and supervises outside contractors, including setting work scope, providing contract administration, preparing project timelines, and setting work task standards and goals. Responsible for following and ensuring staff participate in safe work practices, methods and procedures. Prepares, maintains, and updates a variety of records, logs, and reports, and evaluates processes to ensure workgroups are operating efficiently and effectively. Develops short and long-range goals for facility maintenance and warehouse activities. Fills in for Warehouse and or Facilities Maintenance staff when there is a shortage of staffing to ensure continued successful operation of each work group. Performs other duties of a similar nature or level as assigned.

Maintains Santee Lakes’ facilities, resources and habitat by repairing, maintaining and cleaning buildings, campsites, cabins, picnic areas, playground equipment, habitat, restrooms, pools, spa, sprayground, and landscape. Maintains a safe and clean environment at Santee Lakes Recreation Preserve. Identifies, removes, or repairs potential hazards, protecting occupants from unsafe conditions. Provide scheduled maintenance inspections and repairs. Maintain a record of service cycles and other maintenance activities conducted. Maintains preventative maintenance records, reports, and files as required. Maintains, repairs, and constructs irrigation systems including timers, pumps, pressure regulators, and electronic valves. Performs routine to complex electrical, plumbing, masonry, and carpentry. Performs routine to complex HVAC, boiler and mechanical duties, inspecting, installing or replacing filters, pumps, motors, controls and preventative maintenance. Diffuses and resolve sometimes tense/hostile situations with customers/guests. Works with all types of guests/customers including irate guests. Opens and closes facilities. Sets up, prepares and takes down areas and facilities for group events and reservations. Carries after-hour’s duty phone as needed and resolves after-hours emergencies. Visually observes and inspects Santee Lakes for safety hazards. Ensures visitor safety and rule compliance. Issue written non-compliance rule citations (courtesy notices and fishing violation fines). Reports and documents incidents involving rule violations, accidents, vandalism and emergency response. When appropriate, summons and facilitates response of emergency or law enforcement agencies with jurisdiction over the related incident or issue. Assists with the Park’s Lake Maintenance Program. Duties include the use, handling, ordering, and maintaining the inventory of pesticides, algaecides, and herbicides, use and maintenance of Aquatic Weed Harvester and various pesticide spray rigs. Prepares, and may file with appropriate agency, a variety of forms and documents such as correspondence, schedules and reports; maintains files and/or records. Carefully reviews and checks accuracy of information in work reports. May assist in the planning and/or implementation of recreational activities and programs. Performs RV appearance inspections and monitors campsites for rule compliance. Inspects RV storage facilities to ensure proper compliance of local and state government, stormwater permit. Administers CPR and minor first aid and ensures proper medical and emergency response supplies are on hand. May coordinate and conduct various wildlife programs utilizing resources from local educational institutions, wildlife resources, public agencies, businesses and/or community service organizations. Examples include wood duck nesting programs, fishing programs, injured animal rescue programs and coot eradication programs. Performs administrative work including utilizing guest/camper relationship management, inventory and reservation software systems, when required. Performs other duties of a similar nature or level.