Assistant Treasurer-Tax Collector

Examples of Duties

DESCRIPTION

Under the direction of the Treasurer-Tax Collector in the administration of the County Treasurer-Tax Collector's office; performs professional level financial accounting, fiscal management, personnel management and general planning and evaluation related to investment, banking, collection and administrative duties; and perform related work as required.

The Assistant Treasurer-Tax Collector is a single assistant executive management position that assists in administrating, planning and directing all of the functions in the Treasurer-Tax Collector's office to include: Treasury, Investments and Tax Collections; for directing the billing and collection of taxes, and other obligations from various departments; supervises department staff; monitors the receipt of monies, investment portfolio and daily cash flow requirement, plans and directs fiscal and administrative policy; resolves more technical and complex issues; act as the Treasurer-Tax Collector in their absence.

The incumbent must be able to independently perform a full range of professional accounting duties requiring analysis, system design and evaluation, mentor and exhibit interpersonal skills for team development, and well versed in municipal finance.

This is an at-will class under the direction of and serves at the pleasure of the Treasurer-Tax Collector.

Duties may include, but are not limited to:

• Plans, directs and executes the daily operations of the department.
  
  
• Assists in review and investment of available County funds in compliance with the Treasurer's investment program policy guidelines and California law.
  
  
• Develops, implements, updates and maintains accounting and financial control systems and data processing systems to provide complete and accurate automated financial and statistical accounting solutions.
  
  
• Develops and recommends policies, procedures and strategic plans for the most technically complex operational issues including policy interpretation and appropriate course of action in absence of applicable policy.
  
  
• Audits and prepares financial reports and records; prepare financial reports for operations, mandated reporting, budgets, board agenda items, and other items for operations.
  
• Supervises and participates in monitoring, analyzing and projecting of County cash flow requirements and the reconciliation of tax systems, payment processors, investment brokage, custodial custody, statements of bank, investment and money market funds to the Auditor's ledgers.
  
  
• Assists in the implementation of investment decisions; evaluate the market conditions, prepare reports, maintain accounting records on investment activity, negotiate investment purchase, sale and trade transactions.
  
• Ensures adherence to state/federal statutes, directives, County policies, rules and regulations.
  
• Develops, implements, and adjusts division budgets and monitors expenditures.
  
• Directs procurement and monitors performance of all contracts for goods and services.
  
• Acts as a liaison to maintain a positive working relationship between the County and other financial partners.
  
• Represents the department in meetings, conferences, and appearances with professional organizations, civic groups, and other government agencies.
  
• Serves as County Treasurer-Tax Collector in the absence of the Department Head, or when delegated to do so.

Minimum Qualifications

Experience:
Five (5) years of progressively responsible professional level experience in accounting or auditing. Professional level experience involving investments in a Pubic Agency or Financial Institution is highly desirable.

Education:
Bachelor's Degree in Accounting, Finance, or related field from an accredited four year college or university.

Essential Functions

ESSENTIAL FUNCTIONS

• Make difficult and complex decisions regarding operation, staffing, personnel and related issues.
  
• Establish policies, procedures and controls related to the Treasurer and Tax Collector functions.
  
• Remain current with investment and marketing conditions and opportunities.
  
• Analyze financial and economic securities market data and recommend courses of action.
  
• Establish and maintain effective working relationships.
  
• Apply County policies, State/Federal legislation related to cash management and investments.
  
• Operate a personal computer and other office equipment.
  
• Meet deadlines under stressful conditions, resolve conflicts, and respond appropriately to complaints.
  
• Represent the County and department with the community and other agencies.
  
• Establish, implement and achieve goals and objectives.
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
• Plans, directs, organizes, assigns, trains, coaches and evaluates employees.
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
• Frequent use of hand-eye coordination; normal dexterity, frequent holding and grasping.
  
• Occasionally lift and carry up to 40 pounds.
  
  
• Regular attendance is an essential function.
  
  

Knowledge of:

• Legal provisions relating to the audit, verification and distribution of property tax collections.
  
• Computerized accounting and financial reporting systems.
  
• Record keeping principles and practices.
  
• Principles of budget preparation and fiscal management.
  
• Organization and functions of the various departments and political subdivisions.
  
• Applicable local, state, and federal laws related to cash management and investment practices.
  
• Governmental accounting practices related to Treasurer-Tax Collector functions.

Ability to:

• Analyze, develop, evaluate and modify financial data related to financial management and investments.
  
• Remain current with investment and marketing conditions and opportunities.
  
• Analyze financial and economic securities market data and recommend successful courses of action.
  
• Develop and maintain computerized accounting fiscal reporting systems required for Treasurer and Tax Collector functions.
  
• Supervise the keeping of tax records and formulate statistical and accounting reports.
  
• Use sound judgment in applying laws and ordinances.
  
• Meet and assist the public and County officials with tact and courtesy.

ALLOWANCES
EXPENSEALLOWANCE

$100 per month expense allowance.

HOLIDAYS & LEAVES

MANAGEMENTLEAVE
96 hours per Fiscal Year (prorated for the time remaining in the fiscal year).

VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).

SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS
Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE
Five (5) regularly scheduled workdays.

INSURANCE
HEALTHINSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

Dental Insurance -Delta Dental

• County pays 100% of the premium for employees and 50% for dependent(s)

Vision Insurance - VSP

• County pays 100% of the premium for employees and 50% for dependent(s)

DISABILITY INSURANCE

Management Disability Insurance – Unrepresented Management Levels A-E - 100% premium paid by employer

LIFE INSURANCE

County-paid Life and Accidental Death & Dismemberment Insurance

• Unit 20 Unrepresented Management:
• Level A & B $85,000
• Level C $55,000
• Level D & E $35,000

Voluntary Term and Whole Life Insurance are available - premium paid by employee

RETIREMENT
DEFERREDCOMPENSATION

The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.

EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS.

MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION

The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount.

EMPLOYEE PROGRAMS
EMPLOYEEASSISTANCE PROGRAM (EAP)

Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.

EMPLOYEE TICKETS, COUPONS, and DISCOUNTS

The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.

THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.

For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682

Closing Date/Time: Continuous

Merced, California United States View Map