DESCRIPTION**Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.
**If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of October 1, 2024 at 11:59PM PST. The Department of Public Works has an immediate opening for one (1) full-time, at-will, unclassified Clerk Typist III within the Transportation Project Management Bureau. The full-time Clerk Typist III position will serve as direct clerical support for the Streets CIP Officer.
The Transportation Project Management Bureau focuses on the planning and project delivery to ensure alternative transportation and complete street elements are included within larger infrastructure projects providing a more streamlined and holistic approach to planning, design and project management. The Transportation Project Management Bureau has a specific focus on planning, grant management, and capital project delivery for transportation, mobility, and other horizontal infrastructure projects. The Bureau is currently comprised of 31 staff in two divisions: Streets CIP Division and the Corridor & Special Projects CIP Division. The Streets CIP Division is focused on planning, designing, and constructing local and arterial street rehab projects and the Corridor & Special Projects CIP Division is focused on larger transportation corridors and special projects.
This recruitment may be used to fill future vacancies in the same grade and classification within the Public Works Department.
EXAMPLES OF DUTIES- Interacts with other departments, the public and outside agencies in person or by telephone.
- Schedules and coordinates meetings, interviews and/or trainings.
- Composes, types, edits and proofs memos, correspondence and documents.
- Maintains and produces various types of reports and logs.
- Establishes, develops, and maintains filing systems for records and forms.
- Assists with editing letters, spreadsheets, Council Letters, and Council Memos.
- Assists with clerical/administrative duties to support Division.
- Manages copier supplies and maintenance requests, office supply orders, and shredder bin removal.
- Assists with researching, interpreting, and implementing safety policies and procedures.
- Acts as a liaison with other departments and outside agencies.
- May compose correspondence, write desk manuals, compile information, and prepare reports.
- Performs other related duties as required.
REQUIREMENTS TO FILEM INIMUM REQUIREMENTS: - The ability to type accurately at a net speed of 40 words per minute and perform basic clerical and office support duties.
- The ability to work cooperatively with others and the public.
- The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling, and punctuation.
- A valid Class C Driver's License.
DESIRABLE QUALIFICATIONS:
- Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting.
- Proficiency in the use of computers and Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and TEAMS/SharePoint.
ADDITIONAL REQUIREMENTS: - Familiar with Public Works and other City departments.
- Familiar with Street projects is a plus.
SUCCESSFUL CANDIDATE WILL DEMONSTRATE: - Excellent interpersonal, written, and verbal communication skills.
- Excellent customer service and organizational skills.
- Working knowledge of Microsoft Office.
- Flexible and adaptable to changing priorities.
- Thorough knowledge of office procedures and time management.
- Exceptional work habits including punctuality and attendance.
- The ability to work cooperatively with other employees and the public.
- Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities.
- Ability to maintain confidentiality.
SELECTION PROCEDUREThis recruitment will close at 11:59 PM Pacific Time on October 1, 2024, or until 100 applications have been received, whichever occurs first. To be considered, applicants must submit a cover letter and resume in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures.
Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.
The City of Long Beach is an
Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the
California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .
The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified
Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6314.
In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Employee BenefitsThe City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
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Medical and Dental Insurance•
Life Insurance•
Retirement Plan (P.E.R.S.)•
Paid Vacation, Personal Holidays and Sick Leave•
Deferred Compensation•
Credit Union Membership•
Free Bus Transportation (Long Beach Transit)•
Flexible Spending Accounts•
Free Employee Parking•
Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
Closing Date/Time: 10/1/2024 11:59 PM Pacific
