Administrative Officer 1

Minimum Qualifications

To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

For a full listing of source titles eligible for 52.6 transfer to Administrative Officer 1, SG-23, please go to the NYS Department of Civil Service’s Career Mobility Office’s GOT-IT page at the link provided below.

https://careermobilityoffice.cs.ny.gov/cmo/gotit/titleinfo.cfm?jobcode=1436200&nu=06

NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law.

Duties Description

Reporting to the Regional Business Office Administrator (RBOA) of the OPRHP’s NYC Region, the Administrative Officer 1 (AO 1) is responsible for managing regional budgets and revenue. The AO2’s duties include, but may not be limited to:
• Supervises professional, paraprofessional, and clerical staff engaged in finance and contract related activities.

• Oversees and maintains regional revenue receipts.
o Tracks and evaluates revenue and attendance data; and develops, evaluates, and modifies, as appropriate, revenue collection internal controls.

• Assists in the solicitation, review, and negotiation of concession contracts.

• Conducts audits of concessions, revenues, refunds, and expenditures.
o ensures that each is documented and that funds are accounted for. Uses various State and Agency systems to ensure accounting and expenditure controls are followed.

• Oversees staff responsible for managing the petty cash system.
o Review and audit the reconciliation of deposits and expenditures, the filing special charge vouchers to reimburse the account, the producing checks, the mailing of payments, etc.

• Directs the preparation of the Region’s Other Than Personal Service (OTPS) budget and the Personal Service Budget requests including the development of allocations for temporary and seasonal funds.

• Oversees expenditure and accounting for funds appropriated.

• Supervises and controls regional purchasing activities.
o Establishes and evaluating systems and procedures for processing vouchers and purchase orders. Ensures that all purchases comply with State Finance Regulations.

• Plans and directs special or ongoing studies of fiscal practices to determine the need for revisions in work methods, workflow, purchasing practices, and related areas.

• Ensures that utilities, expenditures, and budget reports are completed in a timely manner for review by the Assistant Regional Director and Regional Director.

• Oversees administration of park regional housing including the preparation of housing agreements.

• Coordinates and provides a wide variety of additional administrative support services and assistance to regional administration and the NYC Region as needed.

Additional Comments

OPERATING NEEDS:
• Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.
• Must possess effective communication skills, be a self-starter, and maintain confidentiality.
• The candidate must be proficient with Microsoft Office and Apple products.
• Must be willing to support additional tasks and projects as assigned by the Regional Office.
• Must be able to work a minimum of 37.5 hours a week, Monday through Friday, and possibly extended weekday hours as needed.
• Fluency in Spanish preferred.

DOWNSTATE ADJUSTMENT: $3,400

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:
• M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development

Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 11/13/24

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• New York State Parks, Recreation & Historic Preservation

• 518-474-0453

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