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Job Description
Role
Under general supervision, performs work of moderate difficulty in the recording process.
Major Duties, Responsibilities- Analyze documents received that will become a permanent preservation of recorded documents through in-person public assistance, electronic means or US mail ensuring compliance with current recording standards
- Assist the public through email/phone/walk-in inquiries with researching recorded documents, generating certified copies, and completing the recording process
- Manage the multiple stages (e.g., recording, scanning, indexing, verifying) in the recording process for public viewing and mailing utilizing customized software database and general office equipment
- Calculate and collect recording and copy fees via cash, check and/or credit card; make correct change, balance end of day cash drawers
- Performs other job-related duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of one (1) year of land title, real estate, or general administrative experience.
Additional Requirements:
Must possess a valid Arizona driver’s license.
Other Skills
Required Knowledge, Skills, and Abilities:
Knowledge of:- Comprehension and understanding of office policies, procedures, and state statutes with extreme attention to detail for each document type and statutorily required information
- Business English, spelling, grammar, punctuation, and composition.
- Clerical office practices and procedures.
- Research techniques and report writing.
- Current Microsoft Office software.
- Filing and recordkeeping.
Skill in:- Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public.
- Organization and adherence to detail.
Ability to:- Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
- Keep management informed of key operating issues affecting the department.
- Remain current in knowledge required to perform assigned duties.
- Handle confidential matters and maintain discretion always.
- Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
- Act with courtesy, tact, and diplomacy.
Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITS
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE
• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE
• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.
Closing Date/Time: 11/28/2024 5:00 PM Arizona -
ABOUT THE COMPANY
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Yavapai County
Show moreYavapai County reflects the history of the old west and the future of the new. At Yavapai County Government, we care for our community while building upon our legacy. Guided by our core values of Compassion, Integrity, Collaboration, and Innovation we uphold these values in our everyday endeavors.
Yavapai County is in northcentral Arizona, just north of Phoenix, and is one of the four original Arizona counties formed in 1864. The County, with approximately 246,191 residents, includes eight incorporated towns and cities: Prescott (county seat), Prescott Valley, Chino Valley, Jerome, Clarkdale, Sedona, Cottonwood, Camp Verde, and the newest municipality Dewey-Humboldt. The County features some of the most spectacular natural beauty in the American West with a mild climate, four beautiful and distinct seasons, and breathtaking landscapes complete with granite mountains, lakes, and rolling meadows.
As a Yavapai County Government employee, you will have the chance to work in one of 37 unique departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
We have a workforce of over 1,800 employees who are committed to enhancing the well-being of its residents and cultivating a thriving and vibrant community, making Yavapai County a wonderful place to live, work, and play.
Whether you're just starting your career or looking for a new challenge and aspire to be part of a vibrant team that values each member, we welcome you to join us in furthering our legacy and making a difference in your community. Why… because people matter!
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