INFORMATION TECHNOLOGY PROJECT MANAGER- Temp Extended Term

THE POSITION

The City of Ventura is seeking a skilled and dynamic Information Technology Project Management Professional to manage the post-implementation and ongoing support of our recently launched Workday Enterprise Resource Planning (ERP) platform. This role will focus primarily on the ERP project, overseeing its maintenance, governance, and continuous improvement, while also providing project management leadership for additional IT initiatives as needed.

As a key member of the IT project management team, you will play a pivotal role in ensuring the successful adoption of Workday, helping drive operational efficiency, productivity, and cost savings across the organization. This Temporary-Extended-Term position is expected to extend for three (3) years or more, offering an exciting opportunity to contribute to a high-impact project at the heart of the city's technological transformation.

Reporting to the Information Technology Project Manager, the Information Technology Project Management Professional will oversee the planning and execution of projects. This includes assigning tasks to team members, creating and tracking project plans, timelines, and budgets, identifying and mitigating risks, developing communication strategies, and ensuring compliance with data governance standards.

PRIMARY JOB ASSIGNMENTS FOR THIS TEMP-EXTENDED-TERM POSITION INCLUDE:

Pro j ect Planning and Execution: Developing detailed project plans, timelines, and budgets; assigning tasks and responsibilities to team members; monitoring project progress and making necessary adjustments; ensuring adherence to project scope, timeline, and budget.

Stakeholder Management: Communicating project progress and updates to stakeholders; managing expectations and resolving conflicts; building and maintaining relationships with key stakeholders.

Risk Management: Identifying and mitigating potential risks throughout the project lifecycle; developing contingency plans to address unforeseen challenges.

Change Management: Leading organizational change associated with Workday implementation efforts; providing support to employees during the transition process.

Governance: Oversee the governance framework for ERP release management and configuration updates, ensuring compliance with data management, security, and established City policies.

To be successful in this position, the Information Technology Project Manager must have:

• Strong project management skills, including experience with agile or waterfall methodologies.
• Knowledge of ERP modules, such as HCM, Financials, and Payroll. Workday specific experience would be a plus.
• Technical proficiency in IT systems and processes.
• Excellent communication and interpersonal skills.
• Ability to lead and motivate project teams.
• Problem-solving and decision-making abilities. Experience with data migration and integration.

(Successful candidate will need to complete an extensive post-offer Police Department background investigation.)

SALARY AND BENEFITS

While this position offers a generous salary, benefits are limited to the following:

Participation in the CalPERS Retirement Program.

HOW TO APPLY

To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday, December 6, 2024, at 5:00pm. Applications are reviewed on a continuous basis. Open until filled.

If you have questions about the recruitment process, please contact Melanie Hanisco at mhanisco@cityofventura.ca.gov .

POSITION QUALIFICATIONS

WHAT DOES IT TAKE TO QUALIFY

A combination of education, training and experience equivalent to a bachelor's degree in project management, information systems, computer science, business system analysis or a related field and four years of progressively responsible information technology project management experience including two years of responsibility and experience at leading projects and supervising staff, is required. Public agency project management experience is preferred.

Working with complex stakeholder environments and enterprise-wide services a plus.

License: Possession of a valid class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

• The following certification issued by the Project Management Institute is highly desirable: Project Management Professional (PMP)

APPLICATION AND INTERVIEW PROCESS

YOUR APPLICATION

Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process.

DEADLINE TO APPLY:

Applications and supplemental questions will be accepted until Friday, December 6, 2024, at 5:00pm. Applications are reviewed on a continuous basis. Open until filled.

APPLICATION REVIEW:

All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.

INTERVIEW DATES AND INFORMATION:

A select number of candidates will be invited to a panel interview process that will be scheduled as qualified applications are received for this position. Selected candidates will be notified of specifics at any time after review.

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

THE ORGANIZATION

The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2024/2025 Operating and Capital budget totals approximately $531 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing.

To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2024-25 Adopted Budget.

CITY OF VENTURA

The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community.

Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov

DIVERSITY, EQUITY AND INCLUSION

The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status,

ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Employment Information:

Right to Work : Before employment, candidates must submit documentation verifying their legal right to work in the United States.

Background Check : A pre-employment verification of background may be conducted.

Probationary Period : This is an 'At-Will' position, subject to termination at any time, without notice or right of appeal.

Temporary Appointment Status:

Extra-Help : May work up to 999 hours per fiscal year.

Limited-Term : May work over 999 hours per fiscal year up to 18 months.

Extended-Term : May work over 999 hours per fiscal year 18 months - 3 year maximum.

Direct Deposit: Paychecks are automatically deposited into employee bank accounts.

Wellness Program: A comprehensive program is available, including on-site gym, classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyles.

Retirement: In lieu of Social Security, Temporary, Extra-help employees who are not currently CalPERS members are enrolled in the City's Part-time, Temporary, and Seasonal Employee 457 Deferred Compensation retirement plan. If you are a CalPERS member, please notify Human Resources at the time you are hired and your retirement contributions will be handled in accordance with the City's CalPERS contract. If you are a CalPERS retiree, please contact CalPERS to discuss the impact that your employment in this position would have on your pension benefit. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information, contact a Social Security office or go to www.socialsecurity.gov/form1945 .

Limited-Term and Extended-Term employees are covered by the CalPERS retirement system.

Other Benefits: The City will comply with the requirements of the Paid Sick Leave Law in accordance with California Labor Code Sections 245 through 249, enacting the Healthy Workplaces, Healthy Families Act of 2014 and will offer group health coverage to those who qualify under the Affordable Care Act. Temporary employees are not eligible for vacation, holidays, or any other benefits provided to regular employees.

Closing Date/Time: 12/6/2024 5:30 PM Pacific

• 

• City of Ventura

• 805-654-7853

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