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Job Description
Job Summary
The City of Grand Prairie is looking for a skilled Buyer to manage the procurement of essential goods and services! This role involves sourcing through competitive bids, reviewing requisitions, developing specifications, and handling contracts to ensure compliance with State and Federal laws. You’ll work closely with departments and vendors, guiding the purchasing process from start to finish. If you're detail-oriented and thrive in a dynamic environment, join us in making a difference!
Essential Job Functions
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.- Solicits informal bids (less than $50,000) by assisting departments in developing specifications, posting legal advertisements when necessary, posting solicitations on the City’s e-procurement system, and e-mailing prospective bidders on the Texas CMBL and HUB vendors, answering vendor questions, receiving and opening informal bids, creating bid tabulations or score cards, reviewing bid submissions to ensure compliance with specifications, providing recommendation to departments on informal bid award, assists with processing of contract renewals as needed.
- Performs basic contract administration for departments' annual price agreements by analyzing pricing and basic contract information in the City’s financial and document database systems. Review assigned price agreements for spend and ensure any necessary change orders or extensions are processed in a timely manner. Work with Departments and vendors to resolve questions and concerns, justify price changes, and, if necessary, contract modifications.
- Performs vendor management and periodic vendor maintenance to ensure prompt vendor activations in the City’s financial system. Processes and verifies any requested vendor changes after approval from the Purchasing Manager.
- Performs periodic maintenance on the City’s procurement forms with approval from the Purchasing Manager and requests updates to the procurement section of the City’s website as needed and with the Purchasing Manager's approval.
- Communicates with the public, vendors, and other city employees to answer questions and/or gather information regarding service, pricing, delivery, invoicing, etc.
- Assists with periodic disposals of surplus materials and auctions with third party provider companies.
- Performs special projects/assignments as assigned by the Purchasing Manager that is within the scope of public procurement throughout the year, including fiscal year-end.
Minimum Qualifications- Education: Associate’s degree or equivalent
- Experience: Two years in purchasing or accounting, preferably in government or non-profit. OR any equivalent combination of experience or training that provides the required knowledge, skills, and abilities.
- Licenses: Valid Texas Class C Driver's License.
- Certifications Required: Prefer purchasing certification from any accredited agency or state.
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 12/6/2024 5:00 PM Central - Solicits informal bids (less than $50,000) by assisting departments in developing specifications, posting legal advertisements when necessary, posting solicitations on the City’s e-procurement system, and e-mailing prospective bidders on the Texas CMBL and HUB vendors, answering vendor questions, receiving and opening informal bids, creating bid tabulations or score cards, reviewing bid submissions to ensure compliance with specifications, providing recommendation to departments on informal bid award, assists with processing of contract renewals as needed.
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Special Instructions
12/6/2024 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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