Administrative Supervisor - Human Resources

POSITION SUMMARY

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively covey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

The Human Resources Department is looking for an Administrative Supervisor to assist the department.

Provides highly responsible advisory and administrative work planning, developing, analyzing, evaluating, advising on, and improving various programs, policies, work methods and procedures. Analyzes and evaluates major segments of the organization and based on study findings, develops recommendations and advice to management for improving the effectiveness and efficiency of programs and department operations. Work is reviewed through conferences, observation, reports submitted, and results obtained.

This is a classified position covered by the Personnel Rules and is in Management Category III for benefits purposes.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Manages the City's Tuition Reimbursement Program
• Coordinates the City's Summer Youth Employment Program
• Coordinates timely submission of all Commission Agenda items for assigned department
• Coordinates the collection and dissemination of department metrics for citywide reporting
• Provides administrative support to the Employee Relations Division to include routing sensitive information for approval, scheduling bargaining sessions, attending meeting and taking minutes and conducting research as needed
• At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow up
• Researches problems and notifies stakeholders of discrepancies and makes changes as needed
• As a support to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies
• Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed
• Monitors various department budgets and reports any issues or shortfalls
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Compiles data analyzes information and generates various reports
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.

JOB REQUIREMENTS & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

Bachelor's degree in business or public administration, or a closely related field.Three (3) years of work experience demonstrating one or more of the following:

• The analysis, planning and development of programs, policies, operations, methods and/or procedures.
• The evaluation of program and operation effectiveness.
• The development of administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems.

Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. PREFERRED QUALIFICATIONS:

Previous experience in Human Resources, specifically in Talent Management, Recruiting, Employee Relations, and/or Labor Relations.Experience working in government and/or unionized environments.Demonstrated ability in project management, with a track record of successful project execution.Proficiency in Microsoft Office Suite, including advanced skills in Microsoft Excel.Strong attention to detail, with the ability to accurately take notes and prepare clear, comprehensive meeting minutes.
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY/ VETERAN INFORMATION

Applicants who qualify will be subject to an extensive selection and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment informationincluding our benefits package.

Click here for additional managementbenefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 11/22/2024 11:59 PM Eastern

• 

• City of Fort Lauderdale

• (954) 828-5300

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