Library Literacy Program Assistant (As-Needed)

Job Summary

Collaborates with a Librarian Ill to support the coordination, preparation, implementation, and monitoring of library literacy programs in the Library System.

Representative Duties

Performs complex project support duties, including compiling and evaluating data, processing billing and grant reports, tracking project status, and coordinating literacy coach trainings and recruitment.

Participates in the development and preparation of grant applications, and coordinates submission of required reports and documents.

Assists with coordinating, implementing, and monitoring assigned literacy projects and programs. Conducts customer satisfaction and other studies and surveys, and recommends course of action to solve problems and improve delivery of services.

Participates in the recruitment, training, and coordination of volunteer literacy coaches.

Schedules appointments, meetings, and trainings for students and volunteer literacy coaches.

Serves as a liaison to community agencies and other literacy groups, including serving on associated committees.

Performs other duties as assigned.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Principles and practices of public administration

Current office procedures, practices, and equipment

Modern office productivity software applications, including spreadsheets and word processing

Basic methods and techniques for administrative, financial, and comparative analyses

Basic mathematics

Report writing techniques

Principles of business English, spelling, punctuation, and grammar Principles and methods of conducting research

Principals of communication

Effective customer service techniques

Ability to:

Generate and review reports, data, studies, and surveys

Serve as a resource and provide information to the public and staff regarding various division projects and activities

Prepare clear and concise administrative and financial records and reports

Perform mathematical calculations

Establish, organize, and maintain manual and electronic filing, tracking, and recordkeeping systems

Compose informational materials for print and web posting

Communicate effectively, both orally and in writing

Train staff and volunteers

Understand, interpret, and apply administrative and departmental policies and procedures

Interpret and apply applicable federal, State, and local laws, rules, and regulations

Exercise sound independent judgement within established policies and procedures

Plan and organize work to meet changing priorities and deadlines with attention to detail

Follow oral and written instructions

Respond to inquiries in a tactful manner

Establish and maintain effective and cooperative working relationships with City employees, outside agencies, and the general public

Provide effective customer service

REQUIREMENTS

Minimum Qualifications:

Education: Graduation from high school or the equivalent.

Experience: Three years of paid, increasingly responsible work experience preparing and maintaining administrative, financial, fiscal, and statistical records and/or reports and performing financial support duties. An associate degree or 60 semester units from an accredited college or university may substitute for one year of the required experience. Library experience is desirable.

Licenses and Certificates:

None.

WORKING CONDITIONS:

Work is performed primarily indoors in a busy office environment. Office work requires sitting for prolonged periods of time and using a computer keyboard and screen. Physical demands include standing, kneeling, bending, reaching, and grasping.

Supplemental Information

HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.

NOTE: You must submit a copy of your college level transcripts or diploma with your application if you wish for your education to substitute for one year of the required work experience. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. Please upload a scanned copy of your transcripts or diploma to your on-line application..

SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Diversity & Inclusion Statement

The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

REQUESTS FOR ACCOMMODATIONS: Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center.

Closing Date/Time: 12/6/2024 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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