Administrative Assistant III

Salary Range: $44,286.17-$55,357.71

Positin expires: 11/24/24

General Description and Classification Standards

Provides varied administrative and clerical services to The Mayor’s Office of Contract Compliance. Prepares, reviews, distributes, and or files routine correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes. Plans and/or coordinates meetings within department or across departments. Assists with coordinating outreach events. Carries out special projects of an administrative or office operations nature. Answers calls and responds to general phone, email, or written inquiries. Greets and assists visitors visiting the office suite. Relays messages; receives, processes, and distributes mail. Maintains department records and files.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned.

Coordinates calendar on behalf of OCC staff, including planning/scheduling appointments, meetings, and interviews; updates regularly; contacts parties involved, as appropriate. Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; Composes and sends routine correspondence, applications, forms, and reports. Examine reports, other draft material, purchase orders, vouchers and permit applications for errors; corrects errors before producing the final copy. Identifies equipment or office material deficiencies; sends requests for repair, maintenance, or replacement of equipment; orders new supplies.

Composes and prepares routine correspondence, letters, memoranda, applications, reports, and other documents. Collates, binds, and stores computer-generated reports. Transcribes notes from meetings into the prescribed format. Prepare budget documents as directed, support budget preparation. Completes requisitions for purchases and submits for appropriate approval.

Supervision Received

Works under very general supervision of the Business Manager. May work independently or with other workers responsible for completing assigned tasks.

Decision Making

Uses independent judgment in routine and non-routine situations. Coordinates calendar events and purchases materials and supplies for the office.

Qualifications

Minimum Qualifications - Education and Experience

A high school diploma or GED and 1-3 years of progressively responsible secretarial, clerical, or general administrative experience are required.

Preferred Education & Experience

An associate degree in secretarial science, business/public administration, or a related field and 3-5 years of secretarial, clerical, or general administrative and supervisory experience are preferred.

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Physical, lifting, and sensory capabilities are required to perform the job successfully.

Must be able to spend long hours at a computer and in an office setting.

Closing Date/Time: 2024-11-24

• 

• City of Atlanta

Show more