FISCAL SUPPORT SPECIALIST

OVERVIEW

POSITION INFORMATION
Provides a high level of customer service in various activities related to the Treasurer's Office operations. Provides specialized and technical financial, accounting, or fiscal support activities involving the receiving, processing, and approving of a variety of documents, deposits, payments, or collections. Receipts property taxes and issues refunds. Responds to questions and inquiries regarding the special area of assignment. Must have the ability to understand, interpret and apply guidelines to widely varied situations, including applicable sections of the RCW and WAC regulations for Treasurer's functions.

Learn more about the Treasurer's Office at: Treasurer Department (kitsap.gov)

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or GED and
• Four years of fiscal experience including one year of cashiering or banking.
• Relevant work experience demonstrating required knowledge, skills, and abilities may substitute for educational requirements. Work experience is essential and cannot be replaced by additional education.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• Previous fiscal experience in county government.

Knowledge, Skills and Abilities

• Skill in establishing and maintaining effective working relationships as required by work assignments.
• Knowledge of basic accounting and mathematics.
• Knowledge of County, State, and Federal laws and regulations pertaining to the program.
• Skill in providing program advice and education to the public.
• Skill in prioritizing workload and adapting to changes in workload demand.
• Knowledge of investigative research methods.
• Knowledge of principles and methods associated with public information dissemination.
• Skill in gathering, manipulating and using data utilizing a computer and other tools.

Required Licenses, Certificates, Examinations/Tests and Other Requirements
Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.
Prior to employment, the successful candidate must:

• Submit copies of valid certifications and/or official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.
• Driving record review to verify their eligibility to drive for Kitsap County.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed in an office setting utilizing standard office equipment.

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have opportunity to:

• Perform various cashiering duties, including but not limited to; Receive and post tax payments in person, electronically, and through the mail. Receive requests and make change for other departments.
• Calculate personal or real property taxes due; verify accuracy of others' calculations; process changes or corrections. Provide specialized and/or technical information that requires moderate interpretation of established policies, procedures, and guidelines.
• Review and coordinate various financial reports, forms, and documents such as deposits, tax documents/information, Forest Fire Protection (FFP) report and wire to the Department of Natural Resources (DNR), and audit and approve documents prepared or entered by others. Maintain and destroy records following established policies, procedures, and guidelines.
• Perform financial/numeric work, requiring the application of accepted bookkeeping or basic accounting methods and applications. Balance receipts, prepare deposits, and create ad hoc bank transactions daily in Workday. Receive deposits from and approve ad hoc bank transactions for other departments and districts. Prepare deposit log for Armored Car Service. Prepare import files for tax payments to upload to the tax roll and bank. Issue refunds, cancel returned payments, submits FFP refund applications to the DNR annually.
• Compose, draft, edit, and proofread emails and letters. Respond to customer inquiries in a timely manner and provide a high level of customer service to all internal and external customers. Research questions and issues and provides response and recommendations.
• Maintain inventory and order supplies as needed. Create and maintain procedures to align with any process improvement or law changes.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA).
• This position is covered under a collective bargaining agreement with AFSCME Local 1308 (Courthouse Employees) and the Kitsap County Personnel Manual . Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
MetLife Long Term Disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Additional compensation that you may be eligible for:
Shift differential
Overtime
Stand by pay
Call-back pay

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

Union Membership
This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 12/3/2024 11:59 PM Pacific

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• KITSAP COUNTY

• 360.337.7185

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