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Job Description
Summary
Minimum starting salary is $80,000.00 depending on qualifications
THE CITY OF WACO SEEKS:
A dynamic, organized, customer service-focused Assistant City Secretary who enjoys leading a team in a fast-paced environment. If you have municipal administration experience that includes excellent written and verbal communication, prioritizing, and time management skills, please apply!
MINIMUM QUALIFICATIONS:
REQUIRED:- Bachelor's Degree in Business, Public Administration, or a related field
- Three years of public sector experience;
- Or an equivalent combination of education and experience.
- Must possess a valid Texas Driver's License
- Certification as a City Secretary by the Texas Municipal Clerks Association is required within one year of hire
- Certification as a Notary Public is required within 90 days of hire
POSITION OVERVIEW:
Under basic supervision, assists with the mandated functions and statutory requirements of the office of City Secretary as defined by state law; maintains official City records, and verifies compliance with state laws and City ordinances.
Primary Duties
Position Responsibilities- Plans, prioritizes, assigns, supervises, reviews, and participates in the work of City Secretary’s Office staff responsible for a variety of specialized programs.
- Manages, reviews, and updates the office procedures for assigned functions, services, and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems; ensures work is performed accurately and that timelines are met; ensures compliance with established policies, procedures, and related regulations.
- Assists with interviewing and selecting assigned personnel.
- Provides and/or coordinates staff and boards and commissions member’s training and development in accordance with established policies and procedures.
- Works with employees to correct deficiencies; recommends and/or implements discipline and termination procedures.
- Assists in identifying opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with City Secretary, implements improvements.
- Participates in the development and implementation of goals, objectives, policies and procedures for assigned areas of responsibility; makes recommendation for changes and improvements to existing standards and procedures.
- Plans, coordinates and performs targeted public record outreach to city departments and professional stakeholders; heavily utilizes data research and other analysis to identify current and potential future trends in order to direct resources in the most efficient and effective manner possible.
- Performs the more technical and/or complex tasks for the City Secretary Office, which may include such duties as maintenance and/or troubleshooting issues with software within the office and serving in a lead capacity for sensitive work projects.
- Participates in the preparation of the annual budget, submits budget recommendations; annual contract renewal and bid processes, and monitors expenditures.
- Responds to and resolves routine customer inquiries and complaints.
- Gathers and compiles information on operations and activities for reporting purposes.
- Attends and participates in professional group meetings, stays abreast of new trends and innovationsrelated to the functions of Municipal Clerks, Public Information Requests and Public Records Management.
- Assists in reviewing, analyzing, interpreting, and implementing Federal and State laws and regulations; ensures that departmental standards and legal requirements are maintained.
- Represents the City Secretary Office to other departments, elected officials and outside agencies and coordinates assigned activities.
- Represents the City Secretary Office at community organizations, public gatherings, and other governmental agencies; plans, organizes and coordinates outreach, training, education events and activities.
- Coordinates City Secretary Office Records Management and Public Information Programs.
- Acts in the absence of the City Secretary and ensures timely and effective support is provided to City officials, City Departments and external entities.
- Performs duties within scope of authority and training; makes appropriate decisions based on direction of
- City Secretary, knowledge of municipal government operations, and City policies and procedures.
The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.
To learn more about the benefits offered, visit our Benefits page.
Why Work For Waco:- Meaningful and challenging work
- Make a difference and improve communities
- Competitive Salary and Benefits
- Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
- Mandatory TMRS Retirement Plan with a 2:1 City Match
- Education Assistance Program
- Paid Parental Leave
- Employee Assistance
- Longevity Pay
- And More!
Closing Date/Time: 11/24/2024 11:59 PM Central -
ABOUT THE COMPANY
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City of Waco
Show moreWaco is centrally located in the heart of Texas on the I-35 corridor midway between Dallas-Fort Worth and Austin. This progressive and diverse city with a vibrant community spirit offers major attractions, museums, recreation, and abundant shopping to more than 140,000 residents. Waco is the 25th largest city in Texas and the county seat of McLennan County.
Waco is not only briming with Texas history, economic opportunity, and a rich variety of cultural experiences, it is also a major seat of high learning within three major colleges in its city limits including Baylor University, Texas State Technical College and McLennan Community College.
The city is also the birthplace of Dr. Pepper, the Texas Ranger Hall of Fame Museum and the Texas Sports Hall of Fame. Waco boasts one of the biggest and best municipal parks in Texas, Cameron Park. While the park is located in the middle of downtown situated on the Brazos and Bosque River it hosts numerous races, triathlons, boat races and much, much more.
Governance and Organization
Waco is a home rule city with a council-manager form of government. The City Council is comprised of a Mayor, elected at-large, and five City Council members representing single-member districts, all serving two-year terms. The City Council sets the tax rate, approves the budget, appoints members to City boards and commissions, enacts City ordinances, and appoints the City Manager, City Attorney, City Secretary, and the Municipal Court Judge.
The City has a strong Financial Management Policy that guides the operation and delivery of quality City services, contributes to excellent AA+ and Aa1 bond ratings, and maintains an unassigned fund balance reserve in the General Fund equal to 28% of current year budgeted expenditures. The City of Waco has more than 1,600 employees and a total operating budget of over $400 million.
The City provides a full range of municipal services including a regional airport, animal services, building inspections, code enforcement, convention and visitors bureau, emergency management, housing and community development, economic development, fire, public health, library, municipal court, parks and recreation, planning, police, public works, Texas Ranger Hall of Fame Museum, utilities and zoo operations.
The City Council and City Manager are committed to the mission of providing exemplary municipal services for citizens and visitors in a collaborative and transparent manner while honoring the public’s trust. Waco values include providing excellent and innovative services, promoting equality and inclusion, focusing on teamwork, investing in people and always doing the right thing.
With the City of Waco, you will find our home; where everyone belongs and thrives as move forward together.
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