Accounting Associate I (Accounts Payable) - COA Employees only

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent, and two years of experience.
• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

• None.

Notes to Applicants
Position Summary:
This position is responsible for preparing and reviewing payment documents, communicating with internal and external departments and stakeholders, and working with business units across Austin Energy and other City departments.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• This position requires a criminal background investigation.

Good Standing Employees
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.

Critical:

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

FAIR LABOR STANDARDS ACT :
This position is considered FLSA non-exempt.

Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law.

Pay Range
$21.18 - $23.56

Hours
Monday - Friday - 8:00 a.m. - 5:00 p.m.
60% City of Austin Telework Schedule

Job Close Date 12/04/2024 Type of Posting Reserved for City Employees Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin, TX 78723 Preferred Qualifications

• Experience with accounting ledgers or bookkeeping
• Experience processing transactions related to vendor accounts
• Experience with processing large volume of invoices
• Experience with customer service (external and/or internal)
• Ability to communicate in a professional manner
• Basic knowledge of Microsoft Office to include TEAMS , Excel, Word, Outlook

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information. Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to routine inquiries requiring a general understanding of financial systems and transactions. Assists customers by providing requested financial information and guidance with automated or manual systems. Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervision and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of bookkeeping or record keeping procedures.
• Knowledge of basic financial transactions.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in applying bookkeeping procedures.
• Skill in operating a personal computer and related equipment.
• Skill in use of spreadsheets and word processing software.
• Skill in operating a calculator.
• Skill in effective verbal and written communication.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
• Ability to prepare accurate financial reports and statements.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation from an accredited high school or equivalent, and two years of experience. Any combination of related experience and/or education may be substituted. Do you meet the minimum qualifications for this position?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Are you currently an employee of the City of Austin?

• Yes
• No

* Which of the following describes your experience with proceessing vendor or customer invoices?

• No experience with processing invoices
• Basic - Review invoices to make sure amounts reflect goods and services received or rendered
• Intermediate - Record financial transactions into financial system. Review to ensure compliance with organizational policies and procedures
• Advanced - Communicate with vendors or customers regarding any discrepancies

* Which of the following describes your experience with accounting ledgers or bookkeeping?

• No experience with accounting ledgers or bookkeeping
• Basic: Data/transaction entry into bookkeeping software
• Intermediate:Record financial transactions and reviewing supporting documentation to ensure accuracy and policy compliance.
• Advanced:Reconcile financial transactions to ensure appropriate posting(amounts paid match goods and services received, amounts received match invoices and payments posted to correct vendor/customer accounts,codes) address and resolve discrepancies

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Describe your customer service experience.
(Open Ended Question)
* Describe your proficiency and your ability to communicate effectively with all levels of employees and external stakeholders (citizens, contractors) with a service-oriented attitude.
(Open Ended Question)
* How many years of experience do you have in processing a high volume of accounts payable transactions including tracking invoices, facilitating communication between vendors and internal City employees, and maintaining digital records of all completed transactions?

• No experience
• 0 - 2 years of experience
• 2 - 4 years of experience
• 4 or more years of experience

Optional & Required Documents

Required Documents Optional Documents

• 

• City of Austin

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