Project Assistant

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
• Experience may substitute for education up to the maximum of four (4) years.

Licenses and Certifications Required:
None.
Notes to Applicants
The Infrastructure Support Services division of Austin Energy (AE) is seeking a Project Assistant. This position is responsible for facilitating and managing the development application review/coordination process for the utility which includes working directly with both internal and external customers in the office and in the field to resolve conflicts. This position is responsible for meeting the ISO metrics set for the site plan and plat review process.

This position requires working in a deadline-focused environment while balancing multiple projects and changing priorities. This position must exercise good judgment, tact and diplomacy in all dealings while maintaining confidentiality.

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

This position will be approximately 60% remote and 40% in office attendance to start. Applicant must provide at their own expense a consistent dependable INTERNET service provider, and a safe working environment at their remote location. Ability to work remotely is not a guarantee and may be adjusted in the future depending on the work group needs, and adherence to Austin Energy Telework Policy.

Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
• Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
• Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• This position requires a criminal background investigation.

Critical:
This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Travel:
If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Fair Labor Standards Act:

This position is classified as NON - EXEMPT .
Pay Range
$29.23 - $36.54

Hours
Monday - Friday: 8:00 a.m. to 5:00 p.m.
Job Close Date 04/29/2025 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 4815 Mueller Blvd. Austin, TX 78723 Preferred Qualifications
1. Experience reviewing and interpreting technical documents, such as development plans, electrical design plans, etc.
2. Experience relaying and/or interpreting information to a variety of audiences including governmental representatives, city officials, community organizations and citizens.
3. Experience in working with cross functional groups.
4. Experience working with the City of Austin codes and/or Austin Energy utility criteria and electric design criteria requirements.
5. Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned.

Responsibilities - Supervisor and/or Leadership Exercised:
None.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic project practices and procedures.
• Knowledge of Federal, State, and Local laws applicable to bond projects.
• Knowledge of applicable City practices, policies, and procedures.
• Knowledge of contract development and monitoring.
• Skill in project planning and prioritizing.
• Skill in oral and written format to a variety of audiences.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and available software packages.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with internal and external customers.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor's degree from an accredited college with major coursework in related field, plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* Describe your experience reviewing and interpreting technical documents, such as development plans, electrical design plans, etc.
(Open Ended Question)
* Describe your experience working in a primarily autonomous position and leading cross functional work groups.
(Open Ended Question)
* Describe your experience in relaying and/or interpreting information to a variety of audiences including governmental representatives, city officials, community organizations and citizens.
(Open Ended Question)
* Describe your experience working with the City of Austin codes and/or Austin Energy utility criteria and electric design criteria requirements.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents

• 

• City of Austin

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