Housing Specialist I/II

Description

PLEASE READ THIS BULLETIN IN ITS ENTIRETY

THE POSITION

5% COLA increase effective July 2025

5% COLA increase effective July 2026

This recruitment is being conducted to fill two full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

This position exists to provide timely and accurate assistance to the Housing Authority of the City of Vallejo (HACV) Housing Choice Voucher (HCV) program participants in a manner that provides excellent customer service and meets HUD regulations and HACV policies. The incumbent in this position performs initial and ongoing eligibility determinations; inspect units prior to occupancy by HCV participants and while participants are residing in the units; conducts landlord outreach; monitors and determines local rental housing rates and negotiate rental agreements; conducts investigations; conducts new participant briefings; prepares and maintains technical and confidential documents; represents the City and the VHA in a positive and professional manner; and completes other housing-related tasks. This position may also serve as the HCV Family Self-Sufficiency Coordinator.

The ideal candidate for this position will demonstrate a strong work ethic, communicate effectively, are customer service oriented, is able to work both independently and in a team environment, is a problem solver and critical thinker, respects and values others, and should understand the organization and operation of the City and outside agencies.

THE DEPARTMENT

The Housing and Community Development (HCD) Department manages programs funded by the U.S. Department of Housing and Urban Development (HUD). The Division is home to the Vallejo Housing Authority (VHA) which administers the Housing Choice Voucher Program, commonly known as Section 8, and its subprograms. The HCD Division also coordinates the application and implementation of the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program, and the Neighborhood Stabilization Program (NSP).

The HCD Division also provides staff support to the Housing and Community Development Commission.

THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo’s delightful historical downtown area, weekly downtown farmer’s market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America’s only combination wildlife, oceanarium and theme parks.

SALARY

Housing Specialist I: $26.28 - $31.94 Hourly $2,102.09 - $2,555.10 Biweekly $4554.52 - $5,536.04 Monthly $54,654.29 - $66,432.50 Annually

Housing Specialist II: $29.04 - $35.29 Hourly $2,322.87 - $2,823.46 Biweekly $5,032.89 - $6,117.51 Monthly $60,394.67 - $73,410.06 Annually

DISTINGUISHING CHARACTERISTICS

Housing Specialist I

This is the entry level class in the Housing Specialist series. This class is a training class; employees may have only limited relevant work experience. This class is distinguished from the Housing Specialist II in that the latter is the journey level class, able to perform the more difficult and complex tasks. It is further differentiated from the Senior Housing Specialist in that the latter is the advanced journey level class, performing the most complex tasks.

The Housing Specialist I, II, Senior class series is flexibly staffed, meaning incumbents may be flexed up to the next level once they have demonstrated proficiency of the required knowledge, skills, and abilities of the lower class, and is dependent upon operational need of the division.

Housing Specialist II

This is the journey level class in the Housing Specialist series. Positions in this class are normally filled by advancement from the Housing Specialist I level once the required knowledge, skills, and abilities have been proficiently demonstrated and if operational need exists; or, when filled from the outside, by having prior experience equivalent to that of the Housing Specialist I. Assignments are performed within a framework of established procedures and employees are expected to perform the full range of duties with only occasional instruction or assistance, as new or unusual situations arise.

Employees within this class are distinguished from the Housing Specialist I in that the latter is the training level. It is further distinguished from the Senior Housing Specialist in that the latter is the advanced journey level class, performing the most complex and specialized tasks.

The Housing Specialist I, II, Senior class series is flexibly staffed, meaning incumbents may be flexed up to the next level once they have demonstrated proficiency of the required knowledge, skills, and abilities of the lower class, and is dependent upon operational need of the division.

SUPERVISION RECEIVED AND EXERCISED

Housing Specialist I

Receives immediate supervision from supervisory or management staff; may receive lead direction from a Senior Housing Specialist or Housing Specialist II.

Housing Specialist II

Receives general supervision from supervisory or management staff; may receive lead direction from a Senior Housing Specialist.

May provide lead direction to the Housing Specialist I.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Housing Specialist I/II- Important responsibilities and duties may include, but are not limited to, the following :

• Determine initial eligibility and continued eligibility of program participants; interview housing applicants; investigate and verify applicant and participant information; contact applicants and participants to clarify informational discrepancies; manage applicant waiting lists.
• Inspect properties to determine compliance with the requirements of Section 8 rental assistance programs regarding housing quality and general conditions of safety and sanitation; advise property owners and tenants of maintenance needs; document repair requirements; conduct damage and move out inspections;
• counsel tenants, property owners and/or managers to avoid disputes; conduct follow up inspections of previously failed inspections upon completion of work and repairs.
• Perform regularly scheduled reexaminations of participants' financial situations to ensure continued eligibility; make appropriate rent adjustments.
• Counsel participants regarding portability, procedures for terminating the current rental agreements and other necessary requirements; research Section 8 availability in various areas; perform procedures for participants moving into the area from another Housing Authority jurisdiction.
• Interview and confer with realtors, property managers or owners, and others to negotiate total monthly rents; prepare and process Housing Assistance Payment Contracts, contract terminations, and amendments.
• Conduct individual and group briefing sessions and answer participants' questions.
• Prepare correspondence to various agencies, landlords, and businesses to verify applicant data.
• Perform technical clerical functions pertaining to occupancy eligibility; prepare briefing packets; investigate searches and locate sources of information; maintain landlord information data bases.
• Answer technical questions; prepare routine and confidential correspondence and reports.
• Operate and maintain special Housing and Urban Development (HUD) computer programs using word processing, spreadsheet and on-line computer programs.
• Perform related duties and responsibilities for all programs covered under the Housing & Community Development Division as required.

KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS

TYPICAL QUALIFICATIONS

Housing Specialist I

KNOWLEDGE OF:

• Modern office practices, methods and procedures.
• Modern English usage, spelling, grammar, and punctuation.
• Standard office machines and equipment, including computer terminals, business software, and applicable electronic equipment, such as field entry devices and cellular phone.
• Record keeping principles and practice. Basic mathematical computations.
• Techniques for working with a variety of individuals from diverse cultural and socio-economic backgrounds.

ABILITY TO :

• Learn methods, trends, and techniques pertaining to the operation of a public housing system and housing inspections.
• Learn the operational procedures, policies, regulations, and legal mandates pertaining to public housing programs and enforced by the City and the Housing Authority.
• Learn to read and interpret complex building plans, specifications and building codes.
• Learn to accurately interpret legal mandates, policies, rules and regulations, and apply them to a variety of occupancy eligibility procedures.
• Learn to create and maintain a variety of filing systems such as alphabetical, numerical, subject matter, etc. and prepare indices and cross reference files.
• Learn to interpret narrative information from tables, forms and computerized documents. Learn to interview and counsel people from diverse cultural and socio-economic backgrounds. Learn to multi-task, set priorities, and meet deadlines under stressful conditions.
• Learn to negotiate Housing Assistance Payments Contracts, contract terminations, and contract amendments.
• Perform complex and specialized technical and clerical work utilizing independent judgment, and requiring speed and accuracy.
• Prepare clear, concise and comprehensive reports.

• Type and word process documents at a speed necessary for successful job performance.
• Understand and carry out oral and written directions.

• Communicate clearly and concisely, both orally and in writing with hostile or emotionally upset clients; and to demonstrate empathy.
• Establish and maintain effective working relationships with those contacted in the course of work and maintain a positive public image.

Housing Specialist II

KNOWLEDGE OF:

In addition to the qualifications for Housing Specialist I:

• Modern office practices, methods and procedures.
• Modern English usage, spelling, grammar, and punctuation.
• Standard office machines and equipment, including computer terminals, business software, and applicable electronic equipment, such as field entry devices and cellular phone.
• Record keeping principles and practice. Basic mathematical computations.
• Techniques for working with a variety of individuals from diverse cultural and socio-economic backgrounds.
• Techniques used to interview and counsel people from diverse cultural and socio-economic backgrounds.
• Legal mandates, rules, regulations, local policies and plans relating to housing and occupancy eligibility procedures.
• Operational procedures, policies, rules, regulations and legal provisions specific to the assignment. Practices and procedures used in housing inspections.
• Related codes and ordinances pertaining to public housing programs and enforced by the City and the Housing Authority.

ABILITY TO :

• Read and interpret complex building plans, specifications and building codes.
• Interpret legal mandates, policies, rules and regulations, and apply them to a variety of occupancy eligibility procedures.
• Create and maintain a variety of filing systems such as alphabetical, numerical, subject matter, etc.; and prepare indices and cross reference files.
• Interpret narrative information from tables, forms and computerized documents. Interview and counsel people from diverse cultural and socio-economic backgrounds. Multi-task, set priorities, meet deadlines under stressful conditions.
• Negotiate rent agreements, contract terminations, and contract amendments.
• Perform complex and specialized technical and clerical work utilizing independent judgment, and requiring speed and accuracy.
• Prepare clear, concise and comprehensive reports.
• Type and word process documents at a speed necessary for successful job performance. Understand and carry out oral and written directions.
• Communicate clearly and concisely, both orally and in writing with hostile or emotionally upset clients; and to demonstrate empathy.
• Establish and maintain effective working relationships with those contacted in the course of work and maintain a positive public image.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Housing Specialist I

Experience:

Two years of experience in a social or community service agency involving public contact which required the explanation and application of rules, regulations and standards.

Housing and/or social service program experience that required interaction with individuals from diverse ethnic and socio-economic backgrounds is desirable.

Note: One year of clerical experience in a housing program may be substituted for one of the two years of social services experience.

Education:

Equivalent to a high school diploma with specialized training in business practices, manual and automated record management, storage and retrieval systems. Additional college course work in social services, psychology or a field related to the intent of the class is desirable.

License or Certificate:

Possession of, or ability to obtain, a valid driver's license by appointment to the class. The driver’s license must be maintained in good standing throughout employment in the Housing Specialist classification series.

*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

Housing Specialist II

Experience:

Two years of experience in a social or community service agency involving public contact which required the explanation and application of rules, regulations and standards, and one year of experience performing duties in a housing services environment, comparable to a Housing Specialist I, which required interaction with individuals from diverse ethnic and socio-economic backgrounds; or one year of experience as a Housing Specialist I, demonstrating proficiency in the required knowledge, skills, and abilities.

Note: One year of clerical experience in a housing program may be substituted for one of the two years of social services experience.

Education:

Equivalent to a high school diploma with specialized training in business practices, manual and automated record management, storage and retrieval systems. An Associate's Degree or certificate in business, management, social services, psychology or a field related to the intent of the class is desirable.

License or Certificate:

Possession of, or ability to obtain, a valid driver's license by appointment to the class. The driver’s license must be maintained in good standing throughout employment in the Housing Specialist classification series.

Possession of, or ability to obtain within one year from date of hire (at employer’s expense), certifications from approved industry experts in the areas of Eligibility, Occupancy, and Housing Quality Standards.

*Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

SUPPLEMENTAL INFORMATION

Working Conditions

Work is performed primarily in an indoor office setting, but does include inspection site environment as well. Incumbents communicate with others orally, in person or over the telephone, to gather or provide information. Incumbents sit at a desk or computer for extended periods of time, with the ability to move about at will. When preparing reports and communicating with others via electronic mail, they make repetitive arm/hand movements using a keyboard and mouse. Incumbents must be able to perform physical tasks which may include prolonged sitting, standing walking, reaching, twisting, turning, pushing, pulling, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination when using a computer keyboard or mobile data terminal. Near vision is required when writing reports and other documents, and far vision is required when in the field. Acute hearing is required when providing phone and personal service. The need to lift, carry and push tools and supplies weighing up to 25 pounds is also required. The job duties will expose the employee to the outdoors, which may include exposure to inclement weather conditions, noise, fumes, dust, air contaminants and heavy traffic conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

The Recruitment & Selection Process

1. Applications are due by 5:00 P.M. on Monday, May 26, 2025. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.

NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.

2. Applications will be screened for overall qualifications the week of Monday, May 26, 2025.

3. Applicants who are found to be the best qualified will be invited to participate in an online skills assessment the week of Monday, June 2, 2025, The most qualified applicants from the online skills assessment will have their supplemental responses scored by subject matter experts.

4. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of June 9, 2025. The most qualified applicants from the scoring of the supplemental questions will be invited for a Performance Examination and an Oral Panel Interview.

5. Written Exercise and Oral Panel Interviews are tentatively scheduled to take place the week of June 30, 2025. Oral Panel Interviews are weighted at 100% of the candidates’ score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.

The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.

6. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.

REASONABLE ACCOMMODATIONS

The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Jannah Lunar-Kaplli at (707) 648-5402 or send an email to: Jannah.Lunar-Kaplli@cityofvallejo.net no later than May 26, 2025 at 5:00 p.m.

PRIOR TO HIRE

The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.

Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.

Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.

Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

Click here for benefit information for International Brotherhood Of Electrical Workers Employees (IBEW):

Closing Date/Time: 5/26/2025 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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