Emergency Services Administrator

Job Summary

The City of Santa Monica is actively seeking candidates of Emergency Services Administrator. The emergency management position plans, administers, and evaluates the City's emergency preparedness, response, and recovery programs within the City Manager's Office of Emergency Management. The position is an integral part of the city's comprehensive Emergency Operations Center, which led the city's response during the Palisades Fire and COVID-19 pandemic.

*The salary posted for this classification is pending City Council approval.

Representative Duties

Plans, organizes, coordinates and administers an operationally effective and team oriented emergency management program.

Develops, implements, and administers training programs to staff and the public on emergency preparedness, including Emergency Operations Center activations, the City's emergency alert/notifications system; and other programs geared to enhance disaster resiliency.

Works with the Office of Emergency Management and other agencies to develop and promote resilience projects that have a long-term cultural, environmental, and economic benefit to local communities.

Develops and administers a wide variety of plans and initiatives related to emergency (Multi-agency coordination) services, such as disaster preparedness and response plans as well as the City's Multi-hazard Functional Plan and Local Hazard Mitigation Plan.

Reviews, monitors, and evaluates emergency management policies, processes and procedural matters to ensure and improve effectiveness of performance and compliance with applicable regulatory requirements.

Ensures the City's Emergency Operations Center (EOC) is in a constant state of readiness and all of its systems are operational and up to date. Maintains ability to activate the EOC at all levels for incidents and planned events.

Prepares and presents multi-disciplinary research on mitigation measures for naturally occurring incidents like drought, emerging infectious disease events or sea level rise.

Prepares, coordinates, administers, and evaluates the activities of the City's Community Emergency Response Team (CERT) Program, including scheduling classes, overseeing and providing training, managing instructors and team members and maintaining all training materials and supplies.

Ensures that emergency management program demonstrates a "community wide" approach which addresses the diverse needs of the Access and Functional Needs (AFN) members of both the workforce and community.

Develops and implements neighborhood-scale disaster preparedness and resilience programs focused on building local connectedness and engagement.

Provides consultation and guidance to all City departments and support organizations in the development of individual department emergency preparedness response plans, recovery plans, business continuity plans and standard operation procedures.

Coordinates and administers various activities between City Departments, Divisions, outside vendors, contractors, and others to ensure goals of the emergency management program are met.

Manages a wide variety of grant programs and alternate sources of funding tied to emergency management plans initiatives.

Manages inquiries and public information outreach efforts with traditional and social media outlets.

Partners with local businesses and organizations to provide services and resources geared toward establishing rapid and coherent responses to emergency situations.

Implements all required tasks and duties as mandated by State and Federal regulations and prepare and submit all required plans and reports in a timely and accurate manner.

Coordinates emergency services planning and education between the City of Santa Monica and local schools, local business community, adjacent jurisdictions, utilities, volunteer organizations and other governmental agencies.

Represents the City at a wide variety of trainings, meetings, and events. Attends meetings and seminars to receive new information and developments in emergency preparedness.

Administers and submits all City related disaster claims for relief and reimbursement to the State of California Governor's Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA), in compliance with applicable laws and regulations as a result of disaster declarations affecting the City and maintains thorough and complete records of reports and reimbursements.

Coordinates and facilitates the proper and accurate documentation of all necessary records and reports pertaining to any EOC activation in compliance with OES/FEMA public assistance programs including all City departments involved in the activation and subsequent recovery operations.

Prepares program budget recommendations; monitors personnel and internal services expenditures and ensure expenditures remain within budgetary limitations as they relates to emergency preparedness programs.

Maintains the City's emergency supplies.

Prepares and reviews a variety of reports, memos and correspondence.

Selects, plans, supervises and evaluates the work of staff.

Performs other related duties as assigned.

Requirements

Knowledge of:

Practices of emergency management and response procedures.

Principles of disaster planning.

State and Federal statutes and regulations pertaining to disaster planning and emergency operations.

Concepts of emergency activities at various levels of government.
Concepts related to climate change and adaptation.
Emergency mapping and notifications.
Intergovernmental relations.

Methods and techniques of disseminating information and soliciting public support.

Basic procedures, methods and techniques of budget preparation and control.

Ability to:

Plan, develop and coordinate City's emergency preparedness program.

Communicate effectively with a wide variety of individuals and groups, both orally and in writing

Establish and maintain effective working relationships with City staff, other agencies, elected officials, community representatives, citizens, and volunteers.

Select, supervise, train and evaluate staff.

Skill in:

The use of a computer and various software packages.

Conduct emergency preparedness training sessions for a variety of groups of people.

Education, Training and Experience:

Graduation from an accredited college or university with a bachelor's degree in public administration or a closely related field.

Four years of recent, paid, and progressively responsible experience developing and coordinating emergency services. At least two years of the recent, paid experience must have included supervisory responsibilities or leading and coordinating the work of others. Completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for one year of the required supervisory or leading and coordinating experience.

A Master's degree related to emergency management, homeland security, or other related field is desirable.

Completion of FEMA Emergency Management Institute courses IS-100, IS-200, IS-700 and IS-800 is desirable.

Additional specialize emergency management training is desirable.

Licenses and Certificates:

Possession of a valid California Class C driver license.

Possession of an Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification is desirable.

Supplemental Information

How to Apply:

Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

Selection Process:

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applications will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

The selection process will consist of the following components and is subject to change as needs dictate:

Training and Experience Evaluation (qualifying)
Oral Interview (100%)

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 7/7/2025 5:30 PM Pacific

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