Senior Accounting Assistant

Description

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having the best employees provides the best service to the community.

Under general supervision, performs responsible clerical work processing documents involved in financial transactions and prepares and maintains financial and accounting records.

The are currently three (3) vacancies, one (1) in the Finance Department, one (1) in Community Development, and one (1) in the Police Department . The eligible list established from this recruitment may also be used to fill other vacancies throughout the City. For the vacancy in the Police Department, prior to selection, a thorough police background investigation will be conducted.

Essential Functions Include But Are Not Limited To

Processes documents involved in financial transactions. Prepares and maintains financial and accounting records. Gathers, assembles, tabulates, compares, verifies, and posts financial and statistical data. Prepares, verifies, and processes bills and similar documents. Posts and balances cash books, ledgers, subsidiary journals, and other municipal financial and accounting records in accordance with predetermined classifications and procedures. Makes adjusting, opening, and closing entries. Reconciles accounts to general ledgers and prepares routing reports and statements. Computes, classifies, and prepares billings. Prepares invoices. Analyzes and prepares reports of encumbrances and expenditures for department programs. Performs cost research and cost recovery analysis. Sends notices and keeps records of payment delinquencies. Closes canceled accounts. Receives money and maintains records of receipts. Maintains files of invoices and other financial transaction documents. Operates various office machines, including calculators, computer terminals, personal computers, and typewriters. May assist with entering purchase requisitions and payroll data. May compose and type routine correspondence incidental to primary assignments. Performs other related functions as assigned. If assigned to the A ccounts Payable section, the incubment may perform a wide variety of Accounts Payable duties such as processing payment requests in accordance with citywide policies and procedures, researching unauthorized purchases, and resolving payment-related issues.

Minimum Qualifications

Two years of experience performing responsible accounting, financial, statistical, or other specialized office clerical work supplemented by courses in accounting, finance, business, office practices, or related coursework; or any equivalent combination of training and experience which provides the following knowledge, skills, and abilities.

Desirable Knowledge, Skills and Abilities Knowledge of: Application of bookkeeping principles and practices; principles of fund accounting and governmental accounting methods; and governmental budgeting. Skill in: Operation of calculators, computers, and applicable software applications, such as word processing, spreadsheets, and databases. Ability to: Apply bookkeeping principles to the keeping of accounts and the preparation of financial statements; make arithmetic calculations accurately and rapidly; understand and carry out general oral and written instructions; file and maintain office records; establish and maintain effective relationships with City employees, supervisors, and the general public.
NOTE: Certain positions in the City may require bilingual fluency in English and a second language. Some positions may also require p ossession and retention of a valid driver’s license, or the ability to use alternative forms of transportation that reasonably meet the operational needs of the position, as a condition of continued employment.

Selection Process

All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide .
Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Written Examination (Tentatively scheduled for July 18, 2025) : (Weight of 50%) may evaluate applicants' journey-level knowledge of accounting, data analysis, mathematical computations, bookkeeping principles and/or other related subjects.
Oral Interview Examination (Tentatively scheduled for August 5 , 2025) : (Weight of 50%) will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list. Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

Please visit the following website to view the summary of comprehensive benefits!

Summary of Benefits

(under SEIU)

NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.

Closing Date/Time: 7/15/2025 11:59 PM Pacific

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• City of Santa Ana

• 714-647-5340

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