Graduate Coordinator for Departmental Group

Working Title: Graduate Coordinator for Departmental Group

Classification Title: Admin Support Coordinator I (ASC I)

Position Details

Emergency Hire - Temporary position lasting at most 90 days with an option of being extended to 180 days.

Position Summary

The incumbent in this position will serve as the primary point of reception for the Department of Biological Sciences office, serving the needs of students in Biological Sciences, and back-up services for the Departments of Chemistry and Geography. Duties will include answering phone calls, email inquiries to the Departmental email accounts, assisting chairs with development of materials for new student orientation and general office duties as needed. They will also be responsible for helping to maintain records for graduate programs for Biological Sciences and Chemistry, including maintaining records for supervisory units for faculty and correspondence to graduate students and prospective students. This position will also serve as the primary person to route key issue requests for signatures for the Departments of Biological Sciences, Chemistry and Geography, work with UTAPS on parking permit requests for the Departmental group, and work with IRT for service to photocopiers within the Departmental group.

FLSA: Non-exempt

CSU Classification Salary Range: $ 3,222.00 - $ 5,060.00 per month

Hiring Range/Rate: $3222.00

Salary Grade/Range: 1

Time Base: Hourly-Intermittent

Work Hours: Monday - Friday; Summer: 7:30am - 4pm, Fall: 8am - 5pm

Department Information

The Department of Biological Sciences at California State University, Sacramento is one of the largest programs on campus, with approximately 1,600 undergraduate and 60 Master’s students, 30 permanent faculty, approximately 45 temporary faculty, and 12 technical and administrative support team members. Most of the Department is found in the new Tschannen Science Complex, and courses cover the range of biology, including evolution, microbiology, molecular biology, cellular biology, genetics, anatomy, physiology, ecology, and conservation biology.

For more information, please visit: https://www.csus.edu/college/natural-sciences-mathematics/biology/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience coordinating and/or performing entire clerical and administrative support functions in a complex administrative environment Experience setting priorities, meeting deadlines, multi-tasking, and evaluating and making recommendations pertaining to operational and procedural matters Basic knowledge of and ability to follow standard office procedures (e.g. filing, maintaining of records, answering phone and transferring of voicemail messages) Expertise with office software packages (e.g., Microsoft Office, Adobe Acrobat) and office equipment and the Internet Ability to provide lead work direction, training, and guidance to student assistants or other office staff and provide input to performance evaluations, when needed. Ability to work with frequent interruptions Ability to work creatively and independently under general direction related to departmental goals Ability to prepare correspondence and utilize spreadsheets and databases Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations Demonstrated ability to work effectively, inclusively, and sensitively with people from diverse backgrounds Experience with promoting diversity, equity, and inclusion Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community Demonstrated ability to assist with meetings and events coordination Ability to maintain and store data, records, and other information securely according to university policy
- Conditions of Employment

Ability to successfully pass a background check

Preferred Qualifications

Proficiency with Common Management System (CMS) and other software platforms, such as Cognos, Saclink, OnBase, Handshake, CSUBuy, Qualtrics, Astra, CHRS.
Experience with preparation of the course schedule, including scheduling classes and reserving rooms

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload these documents into the online application may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution . The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/support/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Jul 07 2025 Pacific Daylight Time
Applications close: Aug 04 2025 Pacific Daylight Time

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• CSU, Sacramento

• (916) 278-6326

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