Office Coordinator

Job Summary

The Department of Biological Sciences is composed of approximately 27 full-time faculty and 33 lecturers with 35teaching associates and instructional assistants, 3 office staff, 1 student services professional and 8 technical staff. The Department employs approximately 30 work study and student assistants each semester. The Department has approximately 1300 undergraduate majors in 5 degrees and options and 70 graduate students pursuing the Master of Science degree in either Biology or Microbiology. The Administrative Support Coordinator is the initial contact in the Department of Biological Sciences for students, faculty, administrators, and the public. Approximately 2600 students enroll in Biological Sciences classes each

semester, many of whom contact this office for answers to questions and assistance with problems concerning enrollment, Department/University policies and procedures, or directions.

Key Responsibilities

• Provides general information regarding Biology department, including course information to students, faculty, and general public.
• Coordinates departmental operations, mail distribution, activities for weekly research seminars, hiring events, and other college events. Maintains department bulletin boards, website, and package receipts and distribution.
• Coordinates instructionally related tasks such as collecting and submitting course syllabi, department duplication tasks, faculty office hours, field trip and laboratory safety forms.
• Assists Chair with administrative duties. In collaboration with Faculty and Chair, ensure department operational needs are met.
• Oversees students working in department office and package room.

Experience in general office procedures and in working with the public is essential, effective problem-solving and interpersonal skills required. Prior experience in an academic office is preferred. Comprehensive knowledge of University Organizational structure and policies and procedures governing enrollment(adding and withdrawing from classes, educational leave, etc.) Ability to effectively communicate information, policies, and procedures to students, faculty, staff and the general public. Ability to work patiently and efficiently in a busy office setting with constant interruptions. Ability to organize and prioritize tasks (especially those that require faculty response) so that deadlines are met. Comprehensive knowledge of word processing, spreadsheets and desktop publishing software (Microsoft Office

Suite, Adobe suite preferred.) Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to four years of administrative support experience required. Two years of college courses preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Licenses

A valid CA driver's license preferred

Department

Biological Sciences

Classification

Administrative Support Coordinator I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,864 - $6,072 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Jul 15 2025 Pacific Daylight Time
Applications close: Jul 29 2025 Pacific Daylight Time

• 

• Cal State University (CSU) Long Beach

• 562.985.4111

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