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Job Description
Under the direction of an assigned Supervisor, perform a variety of technical purchasing duties involving the research, analysis, review, processing, invoicing and receiving of food, services, supplies and equipment as assigned by the position; obtain quotes, process bids and contracts, and review purchase orders and specifications including District fixed asset equipment acquisition and disposition under District requirements; order items in accordance with policies and procedures, and local, State and federal regulations.
Perform a variety of technical purchasing duties involving the research, analysis, review, processing, invoicing and receiving of food, services, supplies and equipment as assigned by the position; assure the smooth and timely delivery of goods and services to schools and departments.
Research and evaluate sources of supply; obtain written or verbal quotations from vendors; process and evaluate formal bid specifications and contracts as assigned; assure compliance with applicable laws, codes, rules and regulations related to formal and informal bidding procedures.
Review and process purchase requisitions; assure accuracy and completeness of order information and proper signatures; date stamp and log into appropriate system.
Order food, services, supplies and equipment in accordance with established policies and procedures; award bids or quotes and prepare purchase orders; arrange for delivery of goods; contact other departments to assure receipt of ordered goods; process change and cancellation notices
Input purchase order information into an assigned computer system; set up new vendor information in assigned system; update commodity codes in the system as needed; generate purchase orders and submit for approval as necessary.
Contact vendors to negotiate price, specifications, conditions of delivery and other related issues as necessary; follow up on delayed shipments, discrepancies and damaged deliveries.
Communicate with vendors and personnel to exchange information, resolve discrepancies, correct errors and clarify issues related to purchasing activities; work with accounts payable staff on resolving invoice issues.
Prepare and maintain a variety of records and reports related to purchase orders, inventory, expenditures, reimbursements, product information, prices and assigned activities; maintain files of purchase orders, vendor catalogues, and other files as assigned; process and oversee school cafeteria requisitions; enter, approve, issue and return products back to District inventory as appropriate.
Collaborate with the Warehouse Supervisor regarding physical inventory; participate in conducting physical count of inventoried items in the warehouse; generate valuations prior to and after inventory, and worksheets related to physical inventory.
Operate a variety of modern office equipment, computer and assigned software.
Prepare a variety of correspondence related to the purchasing function; receive and respond to e-mails and phone inquiries.
Train and provide guidance to assigned staff as directed; provide training in the proper use of purchasing software to employees as needed.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Purchasing policies, practices and terminology.
Applicable laws, codes, regulations, policies and procedures.
Local vendors and sources of supply.
Technical aspects of researching, comparing and purchasing supplies, materials and equipment.
Modern Office software applications.
Record-keeping and report preparation techniques.
Operation of standard office equipment including a computer and assigned software.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Mathematical computations.
ABILITY TO:
Perform a variety of technical duties involving the purchase of food, services, supplies and equipment as assigned.
Research and evaluate sources of supply.
Obtain verbal and written price quotations.
Prepare, review, verify and process purchasing forms and bid documents.
Order items in accordance with policies and procedures.
Maintain vendor lists and catalogs.
Prepare and process bid specifications.
Operate standard office equipment including a computer and assigned software.
Establish and maintain cooperative and effective working relationships with others.
Understand and follow oral and written directions.
Plan and organize work.
Communicate effectively both orally and in writing.
Maintain records and prepare reports.
Meet schedules and time lines.
Add, subtract, multiply and divide quickly and accurately.
Type or input data at an acceptable rate of speed.
Any combination of education and/or experience equivalent to: Associate's degree or equivalent, in business administration, accounting or related field and two years' experience in the purchase of supplies and equipment utilizing financial software systems or similar purchasing functions.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching and lifting.
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis.
A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work.
This announcement will remain open until a sufficient pool of substitutes has been established.
Closing Date/Time: Fri, 15 Aug 2025 -
ABOUT THE COMPANY
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San Lorenzo Unified School District
Show moreSan Lorenzo Community
The Community of San Lorenzo is situated in unincorporated Alameda County between the cities of San Leandro and Hayward. The 2010 United States Census reported that 23,452 people, 7,425 households, and 5,792 families reside in San Lorenzo. The population density is approximately 8,488 people per square mile (3,276.8/km²). The racial makeup is approximately 47.4% White (32.4% non-Hispanic), 4.8% African American (4.5% non-Hispanic), 1.0% Native American, 21.6% Asian, 0.8% Pacific Islander, 17.9% from other races, and 6.5% from two or more races. Roughly 37.7% of the population is Hispanic or Latino of any race. The school district boundaries include parts of the cities of San Leandro and Hayward.
San Lorenzo Students
The students of San Lorenzo represent the diversity of the town's past and present. Of the students attending TK-12 schools in San Lorenzo, 56% are Hispanic/Latino, 13% are Asian, 12% are Black/African American, nine percent are white, eight percent are Filipino and two percent are of other races. Forty two percent of the students in San Lorenzo speak Spanish as their first language, while 40% speak English as their first languages. Other languages represented include Cantonese/Mandarin (7% ), Tagalog (4% ), Vietnamese (3%) and Arabic (3%). Three percent of our students speak one of 37 other languages. Of the approximately 10,500 students, 69% are eligible for the Federal Free and Reduced Lunch Program. Seventy-two percent of the District's students are either socio-economically disadvantaged, English Learners or Foster Youth. Many of our students fall into more than one of these categories, but can only be counted once.
San Lorenzo School District
The district was established on November 8, 1859 and is one of the oldest continuously operating school systems in the State of California. From a humble beginning in 1850 with only six students and a tiny portable schoolhouse, the District reached its peak size in 1970 with 18,000 students enrolled in 28 schools. The current Superintendent of the district is Dr. Fred Brill who has served the community since 2014. The district collaborates with multiple city and county government departments to access and organize services for students and families. The school district partners with many local initiatives to create multiple opportunities for students and families. These partnerships include Alameda County Supervisors and Alameda County Office of Education to provide services to community members ages 11-24 at the REACH Ashland Youth Center.
Currently, San Lorenzo Unified School District consists of nine elementary schools, three middle schools, and four high school sites. The District Independent Contracted Education (DICE) program gives students the chance to receive several hours of instruction each week one on one with a highly qualified teacher, while taking on the obligation to complete an additional number of study hours at home. In 2004, the school district adopted wall to wall Small Learning Communities and offers eight different programs for all 3300 high school students.
District-wide all teachers have focused on implementation of Common Core State Standards to guide classroom instruction. Administrators and teachers use multiple measures of assessment, including NWEA and CAASPP to determine program needs. Teachers utilize formative and summative data across grade and subject areas to inform instruction. Weekly collaboration, planning and analysis of lesson objectives, student work samples, and performance on common assessments drive the delivery of curriculum and the instructional strategies utilized. Analysis of data determines intervention course offerings. -