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Job Description
Program Coordinator
41650BR
41650BR
Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions
Administrative and Program Support- Support the Program Director in the management of program logistics, documentation, and communications.
- Organize meetings, prepare agendas, record minutes, and follow up on action items.
- Maintain program calendars, contact rosters, and directories for fellows, counselors, and faculty.
Fellowship Coordination- Coordinate the recruitment, onboarding, orientation, and offboarding of fellows.
- Track evaluation cycles, licensure, and credentialing documentation.
- Schedule supervision sessions and monitor documentation compliance.
Operational Support for Collaborative Care- Assist in the integration of behavioral health services in primary care clinics.
- Coordinate staff scheduling across departments to ensure consistent coverage.
- Track and report service utilization and appointment data.
- Ensure timely submission of reports, compliance forms, and documentation in accordance with institutional and external requirements.
- Maintain up-to-date program policies, handbooks, and procedural documentation.
- Process travel reimbursements, supply orders, and vendor payments related to program operations.
- Monitor program expenses and maintain budget spreadsheets in collaboration with the department's finance office.
- Serve as a point of contact for inquiries from fellows, department administrators, clinic leadership, and external partners.
- Coordinate educational and promotional events related to the program (e.g., Grand Rounds, mental health awareness activities, recruitment fairs).
Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=894160
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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