Supervising Construction Coordinator

City of Fremont, CA
Fremont, California United States  View Map
Posted: Aug 07, 2025
  • Salary: $128,333.61 - $155,987.98 Annually USD
  • Full Time
  • Construction and Skilled Trades
  • Public Health
  • Job Description

    Description

    The Public Works Department is recruiting for the position of

    Supervising Construction Coordinator

    VIEW OUR RECRUITMENT BROCHURE
    The Public Works Department
    The Public Works Department consists of Design Engineering, Development Engineering, Construction, Civic Facilities, Transportation, Survey, and Real Property sections. The department reviews all proposed land development projects in the City and executes the design and construction of public projects such as streets, parks, and public buildings.

    First Review of Applications
    The first review of applications will take place on August 26 , 2025, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

    To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

    Selection Process
    The process may include individual and/or panel interviews, background check, medical exam, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

    Reasonable Accommodation
    Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

    Contact Us
    For additional information, please contact Human Resources Department at: humanresources@fremont.gov

    The information contained herein is subject to change and does not constitute either an expressed or implied contract.

    ____________________________________________________________________________________________________________


    Class Specification
    Definition

    Under direction, plan, organize, supervise and participate in the work of a unit of the Construction Engineering Section; perform contract administration work for the construction phase of public works projects and developments.

    Class Characteristics

    This non-management, working supervisor classification is characterized by the responsibility to act as a team leader in the Construction Engineering classification series, and to perform contract administration for public works construction projects and developments. Incumbents are responsible for planning and organizing their work; review is periodic, usually upon employee initiative when problems involve significant changes from past procedures, or policy implications, with the employee expected to provide alternative solutions. It is distinguished from Senior Engineering Specialist by the latter's responsibility to perform advanced journey level technical engineering work, project administration, and lead work in the Development Review and/or Design Sections of the Public Works Engineering Division. It is distinguished from Senior Construction Inspector by the latter's responsibility to provide direct customer service through the performance of field inspections.

    Essential Functions

    • Plans, organizes, supervises, and participates as a team leader in the operations of the Construction Engineering section staff.
    • Participates as a team member in the work of the unit by understanding and implementing assigned duties and responsibilities to support team goals and objectives. Works cooperatively with other team members, receives and shares information, solicits input, identifies operational and interpersonal issues, and participates in the development of problem-solving solutions.
    • Monitors and reviews operations, employee performance, staff development, and program implementation for customer satisfaction, efficiency, effectiveness, and compliance with laws, rules, regulations, and standards.
    • Establishes processes and procedures that add value to the customer.
    • Participates in the development of, interprets, and communicates appropriate application of policy and operational procedures.
    • Reviews existing processes and procedures to determine where improvement can be made.
    • Recommends and implements changes.
    • Coordinates construction inspection operations with the work of other sections and departments.
    • Initiates and participates in the resolution of inter and intra-unit inconsistencies and problems.
    • Assigns, and provides administrative review of project work for completeness, accuracy, and timeliness.
    • Assists in the interpretation of codes, plans, and specifications.
    • Provides technical training.
    • Participates in the recruitment, examination, hiring and evaluation process.
    • Prepares periodic performance evaluations.
    • Reviews office and field operations.
    • Determines where improvements can be made and recommend changes.
    • Participates in the establishment and implementation of policies and procedures.
    • Administers construction contracts through the review, progress payment, and approval process, including arrangements for material quality control tests through outside laboratories, the preparation of extra work orders, change orders, contractor claims, progress schedules, city acceptance, and final payments.
    • Arranges and conducts pre-construction meetings for construction projects.
    • Coordinates building and outside agency permit activities through the permit and plan review process.
    • Coordinates materials testing with outside vendors.
    • Maintains project budgets.
    • Meets and consults with contractors to resolve claims and field problems encountered.
    • Conducts joint field reviews with Construction staff as necessary.
    • Performs a variety of administrative tasks in support of the Construction Engineering and Inspection Section.
    • Conducts special investigations, studies and research projects.
    • Prepares contract documents, correspondence, memorandums, reports, and agenda items relating to public works construction projects.
    • Reviews plans, process applications, and monitor implementation of encroachment permits.
    • Maintains records of permits, field inspection reports, construction activity reports, and other documents related to public works construction projects.
    • Receives and responds to citizen issues and concerns.
    • Provides information and assistance regarding the permit issuance process.

    Marginal Functions

    • Other duties as assigned.

    Minimum Qualifications

    Knowledge, Skills and Abilities

    Knowledge of: Field construction practices; accepted industry standards, terminology, and procedures for public works construction projects; characteristics of materials commonly used in street and highway construction; surveying and construction staking (grade-setting and checking) practices; soils and construction material characteristics; construction safety standards; CalTrans Traffic Control Devices Manual; CalTrans standard specifications; blueprint reading; technical report writing; federal and state requirements and procedures for administering State and Federally funded construction projects at local levels; group dynamics and principles and practices of supervision.

    Skill in: Driving an automobile; operating a two-way radio; using drafting equipment; keyboarding.

    Ability to: Supervise the work of other Construction Engineering staff; organize and prioritize work; perform mathematical calculations up through plane geometry and trigonometry; read maps, plans, and drawings; determine and verify elevations using hand level; calculate elevations involving algebraic functions; organize and prioritize work; resolve conflicts; learn city encroachment and underground ordinances, standard specifications, processes, and procedures; learn state and federal labor standards and reporting requirements as applied to public works contracts; learn to operate word processing and spreadsheet software; identify problems, evaluate alternatives and arrive at logical decisions; communicate effectively with individuals from a variety of cultural and socio-economic backgrounds both orally and in writing; read and interpret blue prints, complex regulations, and technical documents, including plans and specifications; prepare verbal and written reports; understand and use standard engineering and hand held tools used in Public Works Construction Inspection.

    Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

    Education/Experience

    Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Completion of an A.A. degree in civil engineering, construction management, or a field related to the inspection of construction, and four years experience in construction inspection, and/or field engineering. Graduation from an accredited high school and four years of construction or field engineering experience doing construction inspection, construction supervision and related office work may be substituted for the A.A. degree. Training and/or lead supervisory experience is highly desirable.

    Licenses/Certificates/Special Requirements

    Possession of a valid Class C California driver's license is required. Failure to maintain this license shall result in discipline up to and including termination.

    Physical and Environmental Demands

    Rare = 66%

    Sitting: Frequent
    Walking: Occasional
    Standing: Occasional
    Bending (neck): Occasional
    Bending (waist): Rare
    Squatting: Rare
    Climbing: Rare
    Kneeling: Rare
    Crawling: Rare
    Jumping: Rare
    Balancing: Rare
    Twisting (neck): Rare
    Twisting (waist): Rare
    Grasp - light (dominant hand): Occasional
    Grasp - light (non-dominant): Occasional
    Grasp - firm (dominant hand): Rare
    Grasp - firm (non-dominant): Rare
    Fine manipulation (dominant): Frequent
    Fine manipulation (non-dominant): Frequent
    Reach - at/below shoulder: Rare
    Reach - above shoulder level: Rare

    Push/pull:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Rare
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Lifting:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Rare
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Carrying:
    Up to 10 lbs. Rare
    11 to 25 lbs. Rare
    26 to 50 lbs. Rare
    51 to 75 lbs. Never
    76 to 100 lbs. Never
    Over 100 lbs. Never

    Coordination:
    Eye-hand: Required
    Eye-hand-foot: Not required
    Driving: Required

    Vision:
    Acuity, near: Required
    Acuity, far : Required
    Depth perception: Required
    Accommodation: Required
    Color vision: Required
    Field of vision: Required

    Talking:
    Face-to-face contact: Required
    Verbal contact w/others: Required
    Public: Required

    Hearing:
    Normal conversation: Required
    Telephone communication: Required
    Earplugs required: Not required

    Work environment:
    Works indoors, works outdoors, exposure to extreme hot or cold temperature, being around moving machinery, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to radiation or electrical energy, exposure to slippery or uneven walking surfaces, using computer monitor, exposure to vibration, works around others, works alone, works with others.

    Class Code: 5430
    FLSA: Non-exempt
    EEOC Code: 3
    Barg. Unit: OE3
    Probation: 12 months
    Rev.: 11/15

    The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

    To view a summary of the benefits the City offers, please visit:City of Fremont Benefits Summary

    Closing Date/Time: Continuous
  • ABOUT THE COMPANY

    • City of Fremont, CA
    • City of Fremont, CA

    The Community

    Centrally located and serving as the eastern anchor of the Bay Area and Silicon Valley, the City of Fremont prides itself on being a vibrant and strategically urban community. Fremont is an ethnically and culturally diverse city of approximately 235,439 people with an area of 92 square miles, making it the fourth most populous city in the San Francisco Bay Area and the 15th largest City in California.

     

    Originally an agricultural area comprised of five small towns, Fremont has developed into a technological and advanced manufacturing power base that captures metropolitan living at its best. Fremont boasts over 42 million square feet of office, R&D, manufacturing, and warehouse building space. It is home to over 1,200 innovative high tech, life science, and clean technology firms including Tesla Motors, Lam Research, Thermo Fisher Scientific, Boehringer Ingelheim, and Facebook, among many others. The City’s Innovation District is known as the hottest new address for start-ups. Over the last two years, companies in Fremont received more than $400 million in venture funding according to PitchBook Data.

     

    Fremont residents enjoy a moderate climate, high rates of home ownership and educational achievement, a nationally recognized and highly rated public school system, and low crime and unemployment rates. With so much to offer, it’s no surprise that Fremont is frequently recognized as an ideal place to live and work.

     

    The Organization

    The City of Fremont is a full-service general law city operating under a Council-Manager form of government that combines the civic leadership of elected officials with the managerial experience of an appointed City Manager. Policy-making and legislative authority are vested in a seven-member city council. Six Councilmembers are elected on a by-district basis, with the Mayor separately elected to a four-year term by a citywide vote.

     

    The City Council appoints the City Manager and City Attorney. The City Manager is responsible for implementing City Council policy and administering the day-to-day operations and affairs of the City in a businesslike and prudent manner. The City Attorney serves as chief legal advisor to the City, providing transactional and litigation services to the City, as represented by the City Council, City advisory bodies, and City departments.

     

    The City of Fremont is an organization of approximately 995 full-time dedicated employees and supported by a FY 2022-23 General Fund budget of $249.3 million. City operations are organized into the following departments: City Manager’s Office, City Attorney’s Office, Community Development, Community Services, Economic Development, Finance, Fire, Human Resources, Human Services, Information Technology Services, Police, and Public Works.

     

     

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