ADMINISTRATIVE SPECIALIST (GRANT FUNDED)

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION: OFFICE OF PUBLIC SAFETY & HOMELAND SECURITY
REPORTING LOCATION: CITY HALL ANNEX, 900 BAGBY ST., 2ND FLOOR, HOUSTON, TX 77002
WORKDAYS & HOURS: MONDAY - FRIDAY; 8:00 A.M. - 5:00 P.M.*
*Subject to change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The City of Houston Office of Public Safety and Homeland Security is responsible for managing federal homeland security grants for the Greater Houston region, as well as leading and supporting homeland security preparedness projects and activities (e.g., conducting plan reviews, writing reports, developing exercises) for the Houston region.

The Administrative Specialist will perform various professional administrative functions in the research, development, interpretation and implementation of the information and operational policies and procedures pertaining to the public/community preparedness program. Assists in the management of the Community Emergency Response Team (CERT) program to include coordinating and conducting CERT Basic Training courses, drills, and continuing education sessions. This includes recruiting and training volunteers, planning/conducting emergency preparedness exercises, and supporting disaster response efforts. Organize community outreach events to promote emergency preparedness, increase program visibility and engage CERT members. This includes delivery of preparedness programs, in addition to CERT, to communities and organizations as needed, including distribution of public education materials. Drafts correspondence, reports, newsletters, and other documents; proofs/edits documents for accuracy, content and format. Prepares periodic reports, compiles information and maintains reference information. Investigate problems/potential problems by means of written and verbal communication. Conducts administrative research and special management activities or assignments. Maintain updated contact information and deployment readiness status of CERT members. Ensure the safety and accountability of all CERT volunteers during trainings and outreach events. Performs other duties as assigned.

WORKING CONDITIONS
The position is generally physically comfortable. May require evening or weekend work for training sessions, meetings, or emergency responses. Must be able to lift 25-50 pounds and work in outdoor environments during training, drills, and emergencies. May be prolonged periods of sitting, standing, or walking during outreach or events. Requires travel within the Region.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts or a related field.

EXPERIENCE REQUIREMENTS
Three years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
Valid Texas Driver's License and compliance with the City of Houston policy on driving (Administrative Policy 2-2).

PREFERENCES

Preferences shall be given to those candidates with the following skillsets:

• Proficiency in Microsoft Office, with extensive experience creating documents, spreadsheets, reports, presentations, and graphics using Excel, Word, Access, Canva, and PowerPoint.
• Budget and financial management experience.
• CERT facilitator/coordinator certification and prior experience managing a CERT program.
• Background in emergency response, volunteer management, or public safety coordination.
• Experience engaging and educating vulnerable populations.
• Bilingual in English and Spanish.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
None; however, the department may administer a skills assessment test.

SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

GRANT FUND POSITION
Grants and Special Funded positions are dependent upon continued available funds. If funding is no longer available, employees may be laid off or transferred.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 20

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0453.

If you need special services or accommodations, call 832-393-0453. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 9/2/2025 11:59 PM Central

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• Houston Airport System

• 2812331839

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