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Job Description
Summary
Minimum Starting Salary: $53,954.71 Annually - Depending on Qualifications
The City of Waco Seeks
The Parks and Recreation Department is seeking a dedicated Business Support Coordinator to provide vital administrative, financial, and technical support across our diverse facilities. In this role, you will be instrumental in ensuring accurate record-keeping, compliance with policies, and smooth operational workflows. Your expertise will help streamline financial processes, assist staff with procedures, and support effective department planning and reporting. If you thrive in a dynamic environment and are committed to serving the community, we encourage you to apply!
Minimum Qualifications
Required:- Bachelors degree in Finance, Accounting, Business Administration or a related field
- 2 years of experience in government business operations
- Or an equivalent combination of education and experience
- Valid Texas driver's license
- Accounting and budgeting experience
Position Description
Under basic supervision, provides software support within the department and assists with a variety of administrative, technical, and analytical tasks. Ensures accuracy and consistency of departmental records and systems for the Parks and Recreation Department and supports reporting requirements to meet state and federal guidelines.
Position Responsibilities- Performs a variety of administrative and technical support tasks, including reviewing and verifying documents, ensuring accuracy and compliance with established procedures, and maintaining records. Responsibilities are carried out within the scope of assigned authority and training, and duties may vary based on specific job assignments.
- Develops and implements procedures to ensure proper tracking and compliance with cash handling policies across the golf course, three community centers, Athletics, Waco Mammoth National Monument, and the Administration Office.
- Provides guidance, assistance, and training to Parks and Recreation staff on purchasing procedures and department policies; reviews transactions for accuracy and completeness and makes corrections within assigned authority.
- Reviews departmental transactions and related documentation, ensuring accuracy and compliance with established procedures for purchasing, payments, and revenue processing.
- Provides assistance with department software questions and ensures the smooth operation of the online rental and activity portal.
- Assists in preparing and managing the department’s annual budget by organizing and reviewing financial data, tracking expenses, and drafting budget adjustments to support effective planning and resource allocation.
- Reviews and verifies departmental transactions and records, ensuring accuracy, resolving discrepancies, and maintaining compliance with City policies.
- Reviews departmental documents to ensure accuracy, completeness, and compliance with applicable federal, state, and City guidelines.
- Assists Parks and Recreation staff by explaining department policies and procedures, researching issues, and helping resolve problems within the scope of authority.
- Updates and maintains departmental systems and creates specialized spreadsheets as needed to support reporting and tracking.
- Gathers and reviews departmental information and compiles data to support reporting and decision-making.
- Updates and maintains departmental reports and supporting documents to ensure accuracy and accessibility.
- Researches departmental issues, reviews records and documents for accuracy, and ensures compliance with established policies and procedures.
- Assists with preparing departmental reports and supporting documents to ensure accuracy and completeness.
- Prepares status reports and communicates relevant updates to ensure staff and leadership are informed.
- May be required to respond after hours, including evenings, weekends, and holidays, in the event of departmental or City-wide emergencies.
The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.
To learn more about the benefits offered, visit our Benefits page.
Why Work For Waco:- Meaningful and challenging work
- Make a difference and improve communities
- Competitive Salary and Benefits
- Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
- Mandatory TMRS Retirement Plan with a 2:1 City Match
- Education Assistance Program
- Paid Parental Leave
- Employee Assistance
- Longevity Pay
- And More!
- Chance to do work you are passionate about
- Desire to give back
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ABOUT THE COMPANY
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City of Waco
Show moreWaco is centrally located in the heart of Texas on the I-35 corridor midway between Dallas-Fort Worth and Austin. This progressive and diverse city with a vibrant community spirit offers major attractions, museums, recreation, and abundant shopping to more than 140,000 residents. Waco is the 25th largest city in Texas and the county seat of McLennan County.
Waco is not only briming with Texas history, economic opportunity, and a rich variety of cultural experiences, it is also a major seat of high learning within three major colleges in its city limits including Baylor University, Texas State Technical College and McLennan Community College.
The city is also the birthplace of Dr. Pepper, the Texas Ranger Hall of Fame Museum and the Texas Sports Hall of Fame. Waco boasts one of the biggest and best municipal parks in Texas, Cameron Park. While the park is located in the middle of downtown situated on the Brazos and Bosque River it hosts numerous races, triathlons, boat races and much, much more.
Governance and Organization
Waco is a home rule city with a council-manager form of government. The City Council is comprised of a Mayor, elected at-large, and five City Council members representing single-member districts, all serving two-year terms. The City Council sets the tax rate, approves the budget, appoints members to City boards and commissions, enacts City ordinances, and appoints the City Manager, City Attorney, City Secretary, and the Municipal Court Judge.
The City has a strong Financial Management Policy that guides the operation and delivery of quality City services, contributes to excellent AA+ and Aa1 bond ratings, and maintains an unassigned fund balance reserve in the General Fund equal to 28% of current year budgeted expenditures. The City of Waco has more than 1,600 employees and a total operating budget of over $400 million.
The City provides a full range of municipal services including a regional airport, animal services, building inspections, code enforcement, convention and visitors bureau, emergency management, housing and community development, economic development, fire, public health, library, municipal court, parks and recreation, planning, police, public works, Texas Ranger Hall of Fame Museum, utilities and zoo operations.
The City Council and City Manager are committed to the mission of providing exemplary municipal services for citizens and visitors in a collaborative and transparent manner while honoring the public’s trust. Waco values include providing excellent and innovative services, promoting equality and inclusion, focusing on teamwork, investing in people and always doing the right thing.
With the City of Waco, you will find our home; where everyone belongs and thrives as move forward together.
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