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Job Description
Summary
The Purchasing Intern will gain hands-on experience in municipal procurement and public finance by assisting the Purchasing Division with day-to-day operations. This internship offers the opportunity to work on meaningful projects, from vendor registration and outreach to data analysis, policy review, and process improvement. The position provides valuable exposure to government purchasing procedures, compliance requirements, and customer service in a fast-paced environment.
Essential Duties and Responsibilities
Duties may include, but are not limited to:- Assist with bid processes, requests for quotes (RFQs), and vendor registration efforts.
- Perform data entry, filing, scanning, and record retention functions, including oversight of Certificates of Insurance.
- Contact potential vendors to increase registration and ensure information accuracy.
- Review requisitions for completeness and compliance under the supervision of the Purchasing Agent.
- Assist with purchasing card administration, vendor database maintenance, and contract file management.
- Conduct research and compile information for purchasing staff.
- Participate in departmental meetings and provide recommendations for process improvements.
- Support compliance efforts with federal, state, and local purchasing laws.
- Other duties as assigned.
Qualifications- Must be currently enrolled in an undergraduate or graduate program (Business Administration, Finance, Public Administration, Supply Chain Management, or related field preferred).
- Cumulative GPA of 3.0 or higher preferred.
- Strong computer skills, including Microsoft Office (Excel, Word, Outlook).
- Ability to research, analyze, and present findings.
- Strong written and verbal communication skills.
- Ability to develop and maintain effective working relationships with staff, vendors, and the public.
- Must be legally authorized to work in the United States.
- A valid Texas driver’s license may be required.
Work Schedule- Limited, temporary internship (average 20-40 hours per week) up to a one year maximum assignment as an intern.
- Flexible schedule Monday-Friday, 8:00 a.m.-5:00 p.m., to accommodate academic commitments.
- Internship period not to exceed one (1) year, with potential for renewal.
Education and/or Experience- Must be currently enrolled in an undergraduate or graduate program at an accredited college or university.
- Preferred fields of study include Business Administration, Finance, Public Administration, Supply Chain Management, or related discipline.
- A cumulative GPA of 3.0 or higher is preferred.
- Experience in customer service, vendor coordination, office administration, or procurement-related tasks is a plus, but not required.
- Strong computer skills, particularly with Microsoft Office (Excel, Word, Outlook), are preferred.
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ABOUT THE COMPANY
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City of Lancaster
Show moreHistorical Overview
The first settlement made in the Lancaster community was in September 1844 by Roderick Rawlins. Mr. Rawlins and other members of his party had secured "headrights" from the Republic of Texas. Read on...
Location
Located in the Southwest portion of Dallas County, the City of Lancaster is approximately 15 minutes south of Dallas and is well situated to access the Dallas/Ft. Worth Metroplex, one of the largest and most diverse in the nation. Read on...
Lancaster offers the perfect blend of open farmland, rolling hills, creeks, and woodlands, with home prices ranging from $160,000 to $600,000. Our community features tree-shaded neighborhoods, an excellent public library, a Senior Life Center, and over 600 acres of parks, including a municipal golf course and the Lancaster Visitors Center and State Auxiliary Museum.
Ideally located for commuting within the Dallas/Fort Worth Metroplex, Lancaster provides easy access to major highways and is close to DART light rail, Dallas Love Field, and DFW International Airport. The city also boasts a regional airport and an industrial park with rail access. Educational opportunities abound with nearby campuses of Dallas College, Cedar Valley College, and the University of North Texas at Dallas, while the Lancaster Independent School District (LISD), the first district-wide STEM district in Texas, offers award-winning education.
Lancaster features diverse shopping, dining, and recreational opportunities, including a 100-acre Community Park with a recreation center, indoor aquatic facility, fishing pier, and outdoor athletic facilities, as well as the Bear Creek Nature Preserve. With a vibrant mix of amenities and a strong sense of community, Lancaster is the ideal place to live, work, and play!
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