SENIOR DEPUTY CITY CLERK

Description

Applications will be accepted on a continuous basis. The first review of applications is scheduled to occur for applications received before 5:00 PM on November 14, 2025. This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established.

Note: This job description is currently being updated and is under review for final approval.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Deputy City Clerk in the City Clerk's office.

The Position

Under general supervision, the Senior Deputy City Clerk performs complex paraprofessional and administrative duties in support of the Office of the City Clerk and the City Council. This is the journey level classification within the Deputy Clerk series.

The ideal Candidate is a resourceful self-starter whose superior verbal and written communication skills enable them to forge trust-based alliances across departments, vendors, and community partners, ensuring the Elected City Clerk’s Office is represented with professionalism and integrity. They approach every challenge with meticulous attention to detail and a commitment to excellence, applying sound judgment, ethical integrity, and unwavering discretion to protect sensitive legislative work. Their analytical thinking and strategic prioritization allow them to solve problems proactively and manage time effectively under tight deadlines. They navigate sensitive conversations with tact to foster cooperation and trust. They exhibit natural leadership by setting a positive example and taking initiative on key projects. They champion continuous improvement by embracing complexity, anticipating needs, and streamlining processes.

Examples of Essential Duties

• Assists in organizing and composing the City Council agenda, packet materials and meeting minutes
• Attends City Council and Public Financing Authority meetings in lieu of the Assistant City Clerk as required
• Uses software to live stream City Council meetings and record actions taken
• Edits, proofreads, and submits in finished form meeting minutes for City Clerk approval
• Conducts follow-up actions taken by the City Council
• Reviews and compiles City Council staff report information submitted by departments
• Posts meeting agendas pursuant to State Law
• Publishes public hearing notices and ordinance synopsis according to applicable codes and statutes
• In the absence of the City Clerk or Assistant City Clerk, attends Agenda Review meetings with City Council, City Administration and department heads to review proposed agenda items
• Interacts with departments to coordinate agenda preparation; makes revisions and adds documentation as required
• May attend post-meeting briefings to discuss City Council action
• Procures goods and services as needed
• Acts as department records coordinator/manager
• Performs notarial duties and certifies official copies of department records
• Electronically records documents with the County of Orange
• Administers oath of office
• Assist Assistant City Clerk to oversee mandatory FPPC filings
• Provides customer service at counter and over the phone in response to requests from the public and staff

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Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: A high school diploma or equivalent certificate, supplemented by two (2) years' college-level coursework or specialized training in business or public administration or other directly related field. An associate’s degree in business or public administration preferred.

Experience: Three (3) years’ increasingly responsible paraprofessional or administrative experience, preferably working with an elected/appointed City Council, Governing Board or Board of Directors.

Licenses/Certifications: State of California Notary Public Commission must be obtained within six (6) months of appointment.

Certified Municipal Clerk (CMC) designation is preferred and may substitute for up to one (1) year of required experience. Passport Acceptance Agent Certification preferred.

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

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APPLICATION AND SELECTION PROCESS

• An online application must be fully completed.
• Applicants who BEST meet the City's needs will be invited to participate in the assessment process, which includes a virtual oral exam (weighted 100%), to be scheduled once a sufficient number of qualified applications have been received.
• Selection Interview.
• Background Investigation.
• Appointment.

Supplemental Information

The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".

Closing Date/Time: Continuous

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• City of Huntington Beach

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