CLERK TYPIST II (NON-CAREER)

DESCRIPTION

The City of Long Beach, Department of Health and Human Services is recruiting for one (1) part-time, at-will, unclassified CLERK TYPIST II NON-CAREER position. Reporting to the Housing Authority Technology Coordinator (Community Program Specialist IV), this position will be leading the Bureau's digitization project. This position is located at the Housing Authority office located at 1500 Hughes Way, Suite C-300, Long Beach, CA 90810.

Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

EXAMPLES OF DUTIES

• Digitize physical documents by accurately scanning, naming, indexing, and uploading them into electronic systems; ensure image quality, completeness, and proper document categorization;
• Maintain orderly digital and physical filing systems, ensuring accurate data entry, consistent file naming, and compliance with document retention protocols;
• Monitor and coordinate maintenance of office equipment, including submitting service requests for malfunctioning copiers/scanners, managing toner replacements, and for disposal of used supplies;
• Assist housing program participants, applicants, and property owners with navigation of online portals and troubleshoot basic access and account issues, escalating complex concerns when necessary;
• Prepare, type, and edit a variety of documents including memos, reports, correspondence, and spreadsheets using Microsoft Word and Excel; ensure proper formatting and document structure;
• Create and maintain basic spreadsheets for tracking tasks, document logs, and other data entry needs using functions such as sorting, filtering, and simple formulas in Excel;
• Organize and maintain shared folders on SharePoint and network drives; ensure documents are logically stored, named consistently, and that outdated or duplicate files are removed per retention guidelines;
• Perform regular audits of electronic document storage locations to verify compliance with organizational standards and ensure data accuracy and accessibility;
• Act as a receptionist for the team, answering phones, greeting visitors, responding to basic inquiries, and routing requests appropriately.
• Sort and distribute mail, receive and track incoming deliveries, and assist in logging outgoing correspondence and shipments;
• Provide support in preparing meeting rooms for team meetings or training sessions, including copying materials and setting up basic equipment;
• Monitor office supply inventory and submit restocking requests or purchase orders as needed to maintain availability of clerical supplies;
• Assist in compiling information, preparing summaries, or updating procedural desk manuals under the direction of the Technology Team or Housing Authority supervisors;
• Interpret and apply standard Housing Authority procedures and protocols related to document handling, customer service, and clerical processing;
• May assist in light reporting and tracking of scanned volume, error logs, or backlog metrics as directed, and;
• Perform other related clerical and administrative duties as assigned.

REQUIREMENTS TO FILE

M INIMUM REQUIREMENTS:

• The ability to type neatly and accurately at a net speed of 40 words per minute.
• The ability to file in alphabetical and numerical order and perform clerical detail.
• The ability to make simple mathematical computations and correcting error in grammar, spelling and punctuation.
• The ability to work cooperatively with other employees and the public.

DESIRABLE QUALIFICATIONS:

• High school diploma, GED or equivalent.
• Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting.
• Some college-level coursework, certification, or degree.
• Highly organized and ability to multi-task high level and confidential projects.
• Proactive self-starter with the ability to resolve complex issues.
• Dedicated to excellence and quality service.
• Proficient with office productivity software programs (similar to Microsoft Office Suite) and a willingness to learn new programs.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Excellent customer service and organizational skills.
• Flexible and adaptable to changing priorities.
• Thorough knowledge of office procedures and time management.
• The ability to work cooperatively with other employees and the public.
• Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities.
• Ability to courteously interact with the public in person, on the telephone, or via email.
• Ability to maintain confidentiality.
• Ability to work in a fast-paced environment.
• Ability to learn new software programs.
• Strong attention to detail.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Friday, November 28, 2025. T o be considered, applicants must submit a resume and cover letter in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6115.

EQUITY AND INCLUSION
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public.

This information is available in an alternative format by request at (562) 570-7008. If special accommodation is desired, please contact Talent Acquisition two (2) business days prior to the test at (562) 570-7008. For hearing impaired, call (562) 570-6638.
An Equal Opportunity Employer.

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Closing Date/Time: 11/28/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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