Administrative Coordinator - SPD

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Classification: Administrative Coordinator

Division: Strategic Procurement Division
Reporting Location: 611 Walker Street
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM *Subject to change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS .

Performs professional administrative functions in the Strategic Procurement Division’s Supplier Enablement group. Performs duties in the establishment and maintenance of records; prepares, researches, and analyzes data; prepares simple reports and departmental procedures, directives, and guidelines in researching and analyzing data and supplier status; and prepares a variety of reports.

The Administrative Coordinator duties include but are not limited to:

• Guide new suppliers through the registration and onboarding process.
• Ensure all required documentation (e.g., tax forms, certifications, insurance) is collected and verified.
• Assist suppliers with navigating the City’s procurement portal or vendor management system.

• Conduct background checks or validation against exclusion lists as required.
• Serve as a point of contact for supplier inquiries during setup.
• Provide training or resources to help suppliers understand City procurement policies.
• Troubleshoot technical issues related to registration or system access.
• Performs other duties as requested.

WORKING CONDITIONS:

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preferences will be given:

Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test

SAFETY IMPACT POSITION - NO

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.

If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 12/17/2025 11:59 PM Central

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• Houston Airport System

• 2812331839

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