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Job Description
POSITION OVERVIEW
Applications Accepted from: All Persons Interested
Division:Design & Construction
Workdays & Hours: M - F, 8 AM - 5 PM*
*Subject to change
ABOUT US
In 2000, the General Services Department (GSD) was established to construct, improve, operate, and maintain the City’s building portfolio. Since that time, GSD has evolved into a full-service, client-centered department that provides a comprehensive suite of services to over 300 facilities: representing 7.7 million square feet of occupied space. As a full-service department, GSD assists its clients in identifying the appropriate real estate solution and then provides design and construction services for the development of the facility. Once the facility is ready for occupation, GSD provides energy, property, and security management services to ensure the lights come on and the facility is clean, well-maintained, and secure. To further enhance the operation of its facilities, GSD established the Sustainable Growth division.
PURPOSE OF POSITION
The General Services Department is looking for a skilled Administrative Specialist to perform varied professional administrative functions for its Capital Projects section. This role will support the Design and Construction Division in creating coversheets for Council Agenda, reviewing supporting documents for coversheets and contracts, and managing multiple competing priorities and deadlines in an extremely fast-paced environment.
The Administrative Specialist (Capital Projects) duties include but are not limited to:- Helps create processes for coversheets and contracts effectiveness.
- Creates, reviews, and processes coversheets for Professional Services and Construction Contracts.
- Reviews Insurance documents
- Processes documents and contracts for signatures through electronic process.
- Strong technical skills, including experience with Microsoft Word, Excel, Outlook, and PowerPoint
- Liaison with Property Management Division and Security Management Division with respect to capital project support and coordination
- Assist with Contract document updates as required by the Legal Department
- Perform other administrative duties as required
- Strong written and verbal communication
- Critical thinking and Leadership skills
- Utilizes SAP for various functions supporting the Division.
- Assists with processing Request for Council Actions (RCAs) including setting up funding in SAP (System Analysis Program).
- Coordinates City of Houston Ordinances and legal documents through the Legal Department for processing.
- Creates reports related to capital project updates and funding.
- Coordinates with Finance and the Controller’s office to process SAP functions.
- Participates in special projects and performs other duties as assigned.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Three years of administrative experience are required.
Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to qualified applicants with the following:- Demonstrable Extensive Administrative experience
- Superior written and oral communication skills
- Experience in data analytics
- Experience with SAP
- Setting up funding for funded programs
- Experience using Share Point / One Drive
- Advanced experience with Microsoft Excel/Power BI.
- Valid Driver's License, as well as
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** '
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer a skills test.
SAFETY IMPACT POSITION No
This position is subject to random drug testing and if a promotional position candidate must pass an assignment drug test.
PAY GRADE: 20
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . or call 832-393-8085.
If you need special services or accommodations, call 832-393-8085. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:- Medical
- Dental
- Vision
- Wellness
- Supplemental Insurance
- Life insurance
- Long-term disability
- Retirement pension
- 457 deferred compensation plan
- Employee Assistance Program
- 10 days of vacation each year
- 13 city holidays, plus one floating holiday
- Compensable Sick Leave
- Personal Leave
- Flexible schedules
- Hybrid-Telework for eligible positions
- Professional development opportunities
- Transportation/parking plan
- Section 125 pretax deductions
- Dependent Care Reimbursement Plan
- Paid Prenatal, Parental and Infant Wellness Leaves
- Healthcare Flexible Spending Account
Closing Date/Time: 1/9/2026 11:59 PM Central -
ABOUT THE COMPANY
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Houston Airport System
Show moreOUR STOREY | HOUSTON AIRPORT SYSTEM
The Houston Airport System provides a safe and dynamic air services network that fosters economic vitality for the transportation industry and facilitates a strong level of global connectivity for a diverse and growing population living throughout the greater Houston region.
OUR MISSION
We exist to connect the people, businesses, cultures and economies of the world to Houston.
OUR VISION
Establish the Houston Airport System as a five-star global air service gateway where the magic of flight is celebrated.
OUR HISTORY
In 1937, as Houston began its ascent to become the energy capital of the world, the city acquired the site of its first major commercial airport, William P. Hobby Airport.
As the City of Houston continued to grow so did the Houston Airport System, adding George Bush Intercontinental Airport in 1969 and Ellington Airport in 1984. Today, George Bush Intercontinental Airport serves as the premier long-haul international airport facility, while Ellington Airport supports both general aviation flights as well as a host of government/military operations. Hobby Airport opened an international concourse and welcomed back international service in October 2015, serving destinations in Latin American and the Caribbean.
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