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  • Executive Assistant (Public Works)

    Hartford, Connecticut United States CITY OF HARTFORD, CT Full Time Negotiable Aug 06, 2025
    City of Hartford Employer:

    CITY OF HARTFORD, CT

    Hartford is the capital city of the U.S. state of Connecticut. It is located in Hartford County on the Connecticut River, north of the center of the state, 24 miles (39 km) south of Springfield, Massachusetts. Its 2006 population of 124,512 ranks Hartford as the state's second-largest city, after Bridgeport. New Haven, 40 miles (64 km) to the south, has a population nearly identical to that of Hartford. Greater Hartford is also the largest metro area in Connecticut and 45th largest in the country (2006 census estimate) with a metropolitan population of 1,188,841. Nicknamed the "Insurance Capital of the World"​, Hartford houses many of the world's insurance company headquarters, and insurance remains the region's major industry. Almost 400 years old, Hartford is among the oldest cities in the United States, and following the American Civil War, Hartford took the mantle of the country's wealthiest city from New Orleans. In 1868, Mark Twain exclaimed: "Of all the beautiful towns it has been my fortune to see, Hartford is the chief"​. With a new convention center and hotel, a recently completed science center, the reclaimed riverfront, and an infusion of residential and commercial ventures in the city, Hartford has begun to attract new development, especially downtown, after years of relative stagnation. It is home to the nation's oldest public art museum (Wadsworth Atheneum), the oldest public park (Bushnell Park), the oldest continuously published newspaper (The Hartford Courant), the second-oldest secondary school (Hartford Public), and until its recent closure, the sixth-oldest opera company in the nation (Connecticut Opera).

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    Job Description

    Description

    The vacancy is in the Department of Public Works. Under general supervision, performs a wide variety of responsible, complex, and confidential executive duties in support of the Director of the Department of Public Works. R esponsible for the coordination of all executive level communications including taking phone calls, responding to emails and interacting with, but not limited to, constituents, current and retired employees and other officials. Maintains and manages the s chedules and travel for the Director of the Department of Public Works . Assist in the preparation of internal and external documents on behalf of the executive level management. May assist with special projects including large scale file scanning and maintaining and updating divisional standard operating procedures. Performs related work as required.

    This is an unclassified position. Incumbents are appointed and serve at the pleasure of the Appointing Authority in accordance with Chapters IV and V of the City Charter. The hours of this position are 40 per week.

    Knowledge, Skills & Abilities

    Knowledge of:
    • Principles and practices of public administration as it relates to local government specifically public safety
    • Modern office terminology and procedures
    • Computer software applications including Microsoft Office such as Word, Excel, PowerPoint, and Teams
    • Research methods and techniques

    Ability to:
    • Establish and maintain effective working relationships with other employees and the public
    • Present ideas in business-friendly and user-friendly language
    • Establish work priorities and remain flexible
    • Respond in an effective manner to a variety of demands and projects
    • Meet established deadlines
    • Quickly learn, adapt and apply new technology, procedures and concepts
    • Organize and maintain complex record and filing
    • Work independently and make sound decisions
    • Express oneself clearly and concisely orally and in writing


    Qualifications

    Open to all applicants that meet the minimum qualifications:

    Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field AND One (1) year of progressively responsible experience in a business organization or the public service.

    Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.

    APPLICATION MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING ANY REQUIRED DOCUMENTATION. APPLICATIONS WITHOUT PROPER DOCUMENTATION SHALL RESULT IN YOUR DISQUALIFICATION FOR THIS POSITION.

    APPLICATIONS VIA FACSIMILE OR EMAIL ARE NOT ACCEPTED, UNLESS OTHERWISE REQUESTED AT THE TIME OF APPLICATION.

    Other Information

    If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening, and a background check.

    ALL CORRESPONDENCE AND INFORMATION CONCERNING THE APPLICATION AND TESTING PROCESS WILL OCCUR THROUGH EMAIL.

    VETERAN'S PREFERENCE :
    Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form , along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.

    The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation in the application or testing process, please contact the Human Resources Department.

    AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
    The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.



    Closing Date/Time: 8/19/2025 5:00 PM Eastern
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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