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  • Administrative Support Specialist

    Bend, Oregon United States Deschutes County Full Time $4,480.70 - $6,003.62 Monthly Dec 30, 2025
    Deschutes County Employer:

    Deschutes County

    Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. The County has 1,200 employees and a $587 million annual budget. The County assesses property, records public documents, conducts elections, collects taxes, and provides a variety of key community services, including public safety, public and behavioral health, building inspection, planning and zoning, road maintenance and construction, solid waste and the operation of a large Fair & Expo Center. Indirect services that support county operations include finance, human resources, property and facilities management, internal auditing, information technology, legal counsel, and public information. For the past decade, Central Oregon has been recognized as one of the best places to live. Deschutes County is conveniently located within a three-hour drive to Portland, Oregon, and within one hour of the Cascade Mountain Range. With an average elevation of 3,600 feet, the area enjoys a dry, high desert climate with cool nights and sunny days. Annual precipitation averages 11.7 inches. The countywide population is over 200,000, spread over 3,054 square miles. Deschutes County is the fastest growing county on the West Coast and one of the most diverse economies in Oregon. Tourism brings to Central Oregon over four million overnight visitors annually. The Mount Bachelor ski resort attracts tourists from across the nation. The nearby Cascade Lakes are also a large draw for tourists. Other local features include a vibrant visual and performing arts community, an outstanding restaurant scene, an extensive and respected health care network, and a high quality educational system. The cities of Bend, (the county seat), Redmond, La Pine, and Sisters are the four municipalities in Deschutes County. Roberts Field Redmond Municipal Airport connects Deschutes County to other major western U.S. cities. In addition to excellent public and private K-12 schools, Bend is home to Central Oregon Community College (COCC) and Oregon State University’s Cascade Campus. To hear from staff about working at Deschutes County Behavioral Health, please click HERE.  Make the work you do matter.  We hope you’ll consider joining our team.

    Apply Now View job Employer Profile

    Job Description

    Summary

    ABOUT THE DEPARTMENT:
    Deschutes County Clerk's office is responsible for processing all real property transactions, plats, Commissioners' Journal documents and Property Value Appeals Board petitions for Deschutes County. The Clerk's office also issues marriage licenses, processes passport applications and oversees the county’s Archive/Records Center.

    In addition, the office plans, coordinates and conducts all elections in Deschutes County. It ensures that elections are conducted according to statute and other related requirements. The office maintains safe, up-to-date and accurate voter rolls.

    Deschutes County Clerk's office is a professional, knowledgeable and friendly team that takes pride in its work, providing excellent and timely service to customers while actively meeting change.

    ABOUT THE COUNTY:

    We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

    Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

    We hope you’ll consider joining our talented team.

    ABOUT THE JOB:
    Deschutes County is accepting applications for an Administrative Support Specialist. This position is responsible for performing moderately complex duties associated with elections administration: completing customer transactions (phone, email, mail, and in-person), voter registration record maintenance, retrieving information, and providing general office assistance for the Deschutes County Clerk's Office. The incumbent will be responsible for processing online and mail voter registrations; corresponding with voters; performing petition administration; candidate and measure filing; proofreading; ballot preparation; ballot issuing; election equipment operation; signature verification; vote tallies; ballot auditing; updating procedures; processing bills and invoices; following election laws, processes and procedures; assisting the public in accessing public records; managing and ordering office supplies; and providing recorders support, including but not limited to basic Records Center duties.

    Key Responsibilities:
    • Clerical and office procedures and methods.
    • Enter data into database programs.
    • Search documents from departmental records as well as external sources.
    What You Will Bring:
    Knowledge of or experience with:
    • Record keeping principles and practices.
    • Analytical and research methods.
    • Report preparation methods.
    • Keyboarding, filing and retrieval, and record-keeping skills.
    • Effectively communicate standard information (verbally and in writing), to employ lines of inquiry, and to maintain harmony in a work setting.
    Skill in:
    • Paying attention to detail and problem solving.
    • Performing repetitive tasks.
    • Performing basic arithmetic.
    • Operating a variety of office equipment.
    • Effectively navigating and managing conflict.
    *This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

    Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

    Review the full job description by clicking HERE.

    Compensation

    $4,480.39 to $6,004.15 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.
    BENEFITS:

    Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.

    Minimum Qualifications

    • High school diploma or GED equivalent;
    • AND four (4) years of administrative support experience;
    • OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.
    Preferred Qualifications :
    Experience working in a government, state, county, or local election environment.

    Necessary Special Requirements

    The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

    Physical Demands
    The ideal candidate must be able to complete all physical requirements of this role with or without reasonable accommodation. These include the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry; arm/hand movements to retrieve work materials and operate a variety of general office equipment. The position is frequently required to sit, walk, stoop, bend, reach, stand, grasp, talk, hear, see, lift and carry 15 pounds, and occasionally lift and carry up to 50 pounds.

    The ideal candidate should be able to answer "yes" to all of the following questions with or without reasonable accommodations.

    Physical Requirements
    Regularly lift and transport 15 pounds?Occasionally lift and transport up to 50 pounds?Sit/Stand for up to 2 hours at a time?Push/pull rolling utility carts laden with election materials?Push/pull rolling tables?Place and retrieve boxes onto and from shelves and carts (rolling shelves)?With proper training, operate a pallet jack?With proper training, operate a scissor lift?Construct and break down boxes?Occasionally work outside, even in inclement weather?
    Work Environment
    Work, on occasion, long hours, nights, and weekend shifts, especially during election cycles?Work in a high stress, fast paced environment?Work at a job that has intense busy seasons and slower off-seasons?Work independently with limited supervision?Work in a warehouse setting?Work in areas of varying noise levels?Work in dirty/dusty environments?Make deliveries of mail and/or election supplies?Conduct research and field work?
    Technical Skills
    With proper training, operate election equipment (ballot envelope sorter, letter folder, envelope opener, and ballot scanner)?Operate a computer, phone, printer, and other computer peripherals with fluency and ease?Use or be able to learn a variety of different software and operating systems?
    Media and Publicity
    Be filmed by news media and county communications staff performing your job?Have your picture taken for media and social media?

    Excellent County benefit package when eligible.
    Deschutes Countyoffers eligible employeesa comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following1month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, DeschutesCounty provides a generous and comprehensive benefits program to eligible employees.

    Employer paid benefit offerings include:
    • Life Insurance for employee and dependents
    • Accidental Death and Dismemberment Insurance
    • Long-term Disability Insurance
    • Employee Assistance Program
    • Retirement Program through Oregon PERS
    • Time Management Leave
    Employee paid voluntary benefit offerings include:
    • 125 Flexible Spending Program
    • 457 Deferred Compensation Program
    • Supplemental Life and Accident Insurance
    To learn more about Deschutes County's generous benefit offerings, please visit www.deschutes.org/hr and click on Employee Benefits.

    Closing Date/Time: 1/19/2026 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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